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Position: Chief Cashier
Division/Department: Accounts
Reports to: Accounting Supervisor
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Job specifications
Minimum Required Education and Experience
1. Diploma/Degree in Business Administration, Accounting, Finance, Management or equivalent
2. Two (2) to three (3) years overall working experience preferably in accounts in the Insurance industry.
Required competencies
Core
1. Good customer service management skills
2. Good oral and written communication skills
3. Good interpersonal skills
4. Attention to detail and accuracy in work
5. Very high level of integrity
6. Self-motivated and demonstrate personal responsibility and accountability
Technical
1. Working knowledge of basic accounting with an emphasis on cash reconciliation 2. Good knowledge of Microsoft Word and Excel plus familiarity with the internet and accessing information
3. Functional knowledge of Insurance Broking software
4. Ability to use basic office systems
5. Ability to use electronic banking payment methods
6. Compliance with organization and regulatory policies and procedures. 7. Compliance with standard accounting practices.
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Job Description
Job Purpose
∙ This position is responsible for receipting, allocating and lodging all funds. ∙ The incumbent is also responsible for the maintenance and monitoring of cashiering stationery and supplies.
∙ The Chief Cashier also acts as custodian for a petty cash float.
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Key Outputs
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Performance Criteria
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Financial
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1. Funds receipted, allocated and lodged to assigned the company accounts according to the company and General Accounting Practices
2. Assigned cash floats reconciled
3. Assigned JA$D Insurers Accounts Payable managed.
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No occasion in which the company suffers a loss due to inefficiencies in the cashiering function or failure to maintain the company and general accounting standards
No instances of funds unaccounted for as a result of poor reconciliation practices.
Significant opportunity cost lost as a result of not managing Insurers payable must not be greater than $100,000.00 in a six months period.
a. Reconciliation errors should not negatively and significantly impact account balances and financial
decisions.
b. No instances of funds unaccounted for as a result of poor reconciliation
practices.
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Customer
Quality customer service is delivered to external and internal customers.
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a. Not more than two (2) complaints (where the company is at fault) related to
assigned Insurers’ accounts that
significantly and negatively impact the company business or customer relationships within a six-month period.
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b. Insurers accounts queries are
communicated, investigated and
resolved according to established company policies and procedures.
c. Unresolved conflicts should not negatively and significantly impact on the employee’s and/or
department’s performance and
workplace harmony.
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Internal Business
Quality control of assigned accounts and reports to ensure that standards, policies and procedures are maintained.
Lodgements to the company accounts
Accounting records maintained according to the company standards e.g. files, logs and receipts
Accounting supplies maintained, tape for debit and credit card machines
lodgement books and postal stamps.
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1. No incidence of inefficiencies in the monitoring and reporting of assigned accounts that significantly and
negatively impacts the business.
2. Insurers amounts payable is based on client collection and are paid within established the company and Insurance
Industry policies and practices.
3. Cash reconciliations practices are done within established companies and general accounting policies and practices.
Timely lodgment of all monies received. (Completed by 9:30 a.m. the following day) for Main, General and ALL Related company accounts.
No incidence of inefficiencies in the retrieval of accounting records.
No incidences of loss of income or processing delays as a result of the absence of accounting supplies.
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Learning and Growth
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∙ Monitor and reinforce positive company values
∙ Pursue personal development initiatives that are consistent with company goals (such as seminars, membership in a professional
organization and/or pursuit of
further professional qualifications relevant to the post).
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Full conformance with company values
At least (1) one or more internal and/or external developmental experiences arranged or discussed during the fiscal year.
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Job Duties
Management/Administrative Responsibilities
1. Co-ordinating, logging and preparing all returned cheque documentation on a timely basis to ensure prompt posting to Client Accounts. Notification to relevant Account Handlers regarding returned cheques including system notification.
2. Logging all post-dated cheques and monitoring to ensure timely subsequent receipt by utilizing software system reminders.
3. Monitoring and ordering all lodgment books, postal stamps and tape for Debit and Credit card machines.
4. Scanning and uploading to client files ALL over-the-counter cheques received from the client. This is to facilitate completeness as all other cheques are scanned by the Registry Department.
5. Daily monitoring of value books to ensure that receipt numbers are recorded. 6. Cancellation & Pre-cancellation lists and notices are monitored and responded to within the specified period.
7. Periodically review and recommend any controls to improve this area. 8. Filing of all printed receipts for the company and related companies.
9. Filing all debit & credit card summaries. (Photocopy or scanned document).
Technical/Professional Responsibilities
1. Receipting and allocating ALL payments to the company daily using the company’s Insurance Broking software system for Main Account. End of Day Reconciliation with Value Book and software system.
2. Proper pre-allocation of receipts to binders rather than policies.
3. Receipting & allocating ALL payments to the company daily for General Account. 4. Receipting all payments for related companies daily.
5. Timely lodgment of all monies received. (Completed by the next day). This includes Main, General and ALL Related companies
6. Daily settlement of Debit and Credit Card Machines which includes reconciliation with broking software system.
7. JMD Insurance Payables Cheque Remittances accurately and efficiently prepared and issued within the required time. (1st and 2nd remittances). Long-Standing amounts, Refunds, Stamp Duties, NCD letters payments and payment reversals dealt with consistently on a monthly basis.
8. Manages and reconciles the assigned petty cash and change floats.
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Human Resource Responsibilities
1. Identifies, discusses and commits to professional development opportunities. 2. Participates positively in performance management conversations and experiences.
3. Maintains professional conduct based on the values, human resource policies and practices of the company.
4. Promote healthy working relationships with co-workers and external business partners.
Other Responsibilities
1. Perform other duties that are consistent with the business of the company as assigned from time to time by the Senior Accountant.
Reports to:
Directly: Accounting Supervisor
Indirectly: Group, Financial Controller, Chief Accountant
Direct reports:
N/A
Authority:
1. Custodian for all cash and cheques incoming to the company.
2. Custodian for assigned petty cash and change floats.
3. Act as custodian for value books, lodgement books, electronic banking machines, relevant stationery and supplies.
4. Access to the company's vault and safe.
Working conditions:
∙ Regular work hours and on occasions may be required to work outside of normal working hours.
∙ Normal office environment