JOB SUMMARY:
The Accounts Clerk will perform a variety of general accounting and clerical support tasks
including:
- Efficient maintenance and processing of accounts payable and receivables transactions.
- Verifying the accuracy of invoices and other accounting documents or records.
- Updating and maintaining accounting journals, ledgers and other records detailing
financial business transactions (e.g., disbursements, expense vouchers, receipts)
- Preparing reconciliation statements for specific bank accounts to ensure accurate
financial reporting.
- Entering data into the accounting system
MAIN JOB TASKS, DUTIES AND RESPONSIBILITIES:
- Accomplish accounting and organization mission by completing related tasks
- Assemble, review and verify invoices and check requests
- Flag and clarify any unusual or questionable invoice items or prices
- Sort, code and match invoices
- Enter and upload invoices into the accounting system
- Track expenses and process expense reports
- Prepare and process electronic transfers and payments
- Post transactions to journals, ledgers and other records
- Reconcile accounts payable transactions
- Research and resolve invoice discrepancies and issues
- Post customer payments by recording cash, cheques, and credit card transactions.
- Verify validity of account discrepancies by obtaining and investigating information
- Resolve collections by examining customer payment plans, payment history, credit line.
- Summarize receivables by maintaining invoice accounts; coordinating monthly transfer
to accounts receivable account; verifying totals; preparing report.
- Prepare receipts and lodgments for funds collected
- Reconcile receivables accounts within specified timeframe
ACCOUNTS CLERK 2
- Prepare journals to correct all accounts on a timely basis for inclusion in the monthly
management accounts
- Protect organization's value by keeping information confidential.
- Update job knowledge by participating in educational opportunities.
- Perform any other job-related functions as assigned
REQUIRED QUALIFICATIONS:
(a) Education/Academic Qualification
- Diploma/Associate degree in Accounting/Business Administration or equivalent
combination of education and experience
(b) Relevant Work Experience
- Minimum of two (2) years’ experience in general accounting
- Experience with bank reconciliation
- Knowledge of accounts payable & receivables procedures
(c) Other Competencies/Abilities/Skills
- Working knowledge of relevant accounting software (such as Sage, QuickBooks)
- Competency in Microsoft applications including Word, Excel and Outlook
- Attention to detail and accuracy and ability to multi-task
- Good organizing, prioritizing, problem analysis and problem-solving skills
- Excellent communication, interpersonal and relationship management skills
- High level of confidentiality and judgment
- Information management skills
- Ability to work in a high-performance team
- Professional integrity
- Ability to meet deadlines