Choice Business Solutions

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON.  WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY.  WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN A COMPANY AS AN ADMINISTRATIVE ASSISTANT.

THE RIGHT CANDIDATE WILL: 

·         

• ADMINISTER CLIENT CONTRACTS AND ACT AS FIRST POINT OF ESCALATION AFTER HELP DESK

• ACT AS MAIN LIAISON FOR ALL VENDORS (THIS INCLUDES OUTSOURCED SERVICES LIKE PAYROLL, ACCOUNTING & OTHER CONTRACTORS)

• OVERSEE GENERAL OFFICE ADMINISTRATIVE FUNCTIONS (INCLUDES OFFICE MANAGEMENT)

• OVERSEE ALL PURCHASING FOR THE COMPANY INCLUDING DEALING WITH CHAMPION/COLLECTOR OF CUSTOMS

• MANAGE DISBURSEMENT OF PAYMENTS TO VENDORS (INCLUDING PREPARATION OF PAYMENT AUTHORIZATION REQUESTS)

·          DELIVER EXCELLENT CUSTOMER SERVICE TO INTERNAL AND EXTERNAL CUSTOMERS

·          FOLLOW UP ON REQUESTS TO ENSURE COMPLETION WITHIN TARGET OR PROMISED TIME FRAME

·          SCHEDULE MEETINGS AND FLIGHT ARRANGEMENTS WHERE NECESSARY

·          RECORD MINUTES EFFECTIVELY AND EFFICIENTLY

·          CONTINUOUSLY SEEKING TO IMPROVE SERVICE DELIVERY  

QUALIFICATION AND EXPERIENCE

·          MINIMUM ASSOCIATES DEGREE IN BUSINESS ADMINISTRATION OR ITS EQUIVALENT

·          CERTIFICATE IN SECRETARIAL TRAINING FROM A RECOGNIZED INSTITUTION IS A PLUS

·          MINIMUM OF ONE (1) YEAR ADMINISTRATIVE SUPPORT

THE RIGHT CANDIDATE MUST: 

·          BE SOCIABLE

·          HAVE GOOD ORGANIZATIONAL SKILLS

·          POSSESS EXCELLENT COMMUNICATION SKILLS

·          BE RELIABLE AND HONEST

·          BE ENERGY DRIVEN

·          SELF-MOTIVATED

·          BE ABLE TO WORK INDEPENDENTLY BUT IS ALSO A STRONG TEAM PLAYER

·          POSSESS EXCELLENT INTEGRITY

·          POSSESS STRONG LEADERSHIP QUALITIES

1. PAYMENTS ACCURACY & DOCUMENTS

·         Check (& sign) ALL AP invoices presented for payment- PO, GRN and Invoice agree & authorized

·         Check (& sign) all documents supporting requests for ONLINE payment to validate the request and it's accuracy

·         Check (& sign) all documents supporting requests for cheques to validate the request and it's accuracy

·         A few Significant Items are listed below 

            >Brokers Summary & attached documents

            > Brokers request for payment

            >Customs cheques

            >Brokers cheques

            >Petty Cash Reimbursements

2. CASH FLOW

·         Prepare daily cash flow & communicate to head office

·         Coordinate with Bank for Purchase USD as approved by Senior or Head Office

·         Coordinate /Prepare USD letter transfers for payments to US Suppliers

3. PAYROLL

·         Ensure documents are submitted & processed on time

·         Check fortnightly   payrolls for accuracy & completeness & validation before submission for approval by Senior Accountant

Check monthly payrolls for accuracy & completeness & validation before submission for 
                     ·         approval by Senior Accountant

·         Follow up for journals, and timely correction of errors identified

·         Ensure EXPAT Payroll is processed accurately & on time

1. VENDOR RECONCILIATIONS

            Ensure that the Vendor reconciliations for top 4 AP Suppliers

5          GCT FILING & SCHEDULE

·         Extract reports from GL to prepare GCT File

·         Complete schedule as required for Financial Package

·         File online after approval by Senior Accountant

6          GENERAL LEDGER

·         Prepare &/ Check all General Ledger journals

·         Check all General Ledger journals

·         Ensure all journals are entered on time using junior staff for data entry

7          BANK ACCOUNTS

·         Check all cash receipt and customer deposit entries to bank account

·         Monitor the bank account for unauthorized payments

·         Do the bank reconciliation for all bank accounts

8          LOANS & LOAN INTEREST

·         Ensure monthly statements of loans and loan interest are received and verified

·         Communicate any irregularities to Senior Account/Head Office

·         Do monthly journal entry for interest

·         Ensure loan payments are made on time.

·         Revalue loan balances as required

·         Maintain and update Loan schedule and Loan Interest Schedule

·         Reconcile statements to the General Ledger

9         INTERCOMPANY ACCOUNTS

·         Prepare journal entries for Intercompany transactions.

·         Revalue the balances at the month end exchange rate

·         Reconcile intercompany accounts

10        FIXED ASSETS

·         Maintain a schedule of additions to fixed assets

·         Maintain a schedule of disposals fixed assets

·         Prepare the monthly depreciation journal

·         Prepare the Fixed Asset schedule for the Financial Package

·         Reconcile schedules to the General Ledger accounts

11        PREPAYMENT: Prepaid Expenses,  Insurance & Sundry Receivables

·         Maintain a schedule of additions to prepayment account

·         Update the schedule for write off & additions

·         Prepare the monthly prepayment journal

·         Prepare the Prepayment schedule for the Financial Package

·         Prepare the Insurance schedule for the Financial Package

·         Prepare the Sundry schedule for the Financial Package

12        ACCRUALS & SUNDRY PAYABLES

·         Maintain a schedule of additions to accruals account

·         Update the schedule for write off & additions

·         Prepare the monthly accruals journals (additions & reversals) based on business information

·         Prepare the Prepayment schedule for the Financial Package

13        INVENTORY RECONCILIATION TO GL

·         Receive the Inventory Valuation Schedules from the Inventory Analyst

·         Reconcile to the General Ledger values by category

·         Investigate difference

·         Do General Ledger journals for variances

·         Do this for Spares, Finished Goods & Raw Material

FOREIGN EXCHANGE GAIN/LOSS

·         Ensure all FX is accounted for

·         Maintain schedule and analysis as required for Financial Package

15        INFORMATION & COMMUNICATION

·         Provide Head Office with all information as required

·         Coordinate all requests for accommodation, car rental for Head Office staff

·         Liase with Bank as it becomes necessary

·         Liase with the Tax Office as it becomes necessary

16        All other tasks as requested by the Senior Accountant

17        INVENTORY

            Participate in stock counting 

REQUIREMENTS

ACCA LEVEL 1 or BACHELORS DEGREE IN ACCOUNTING. 

CORE FUNCTIONS:

1. Establish and maintain trusted client and vendor-partner relationships including verbal and written communication, report preparation and delivery, document preparation and submission, project management and service strategy.

2. Assist with enhancing service quality and response times by developing and implementing process improvement initiatives and workflow adjustments.

3. Assist with producing service goals that meet or exceed client expectations.

4. Serve as an agent in the company with a view to achieving budgeted sales. This will also involve searching for open avenues for clients to grow their businesses with the company’s products.

5. Participate in trade shows and conferences as a company spokesperson.

6. Provide up-to-date information on client/partner activity.

7. Identify prospective clients through networks, referrals, social media and website queries.

8. Organize and arrange specified records and files in order to keep track of client/partner- related transactions and activity.

9. Coordinate daily service-related activities to ensure timely service delivery, quality output and accurate customer submissions.

EDUCATIONAL REQUIREMENTS:

To perform this job successfully, the employee must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable employees with disabilities to perform essential functions.

(a) Specific Knowledge (however acquired) Required to Start:

1. Strong appreciation of company policies and procedures at it relates to client services.

2. Strong customer service background.

3. Appreciation for technology-driven, service-oriented environments.

4. Expert knowledge of MS Office tools or equivalent.

(b) Qualifications andExperience:

Bachelor’s Degree in Marketing, Management Studies or related discipline from an accredited tertiary institution.

Four (4) years industry-related experience including customer service and operations coordination.

The following would be valuable assets:

• Project Management Training

• Advanced Customer Service Training

• Training in Microsoft Productivity tools

(c) Required Skills and Specialized Techniques:

• Excellent written and oral communications.

• Excellent inter-personal skills.

• Strong analytical, problem solving and troubleshooting skills.

• Strong project management capabilities.

DESIRED ATTITUDES/PERSONAL TRAITS:

♦ Maturity ♦ Integrity

♦ Strong relationship-building skills ♦ Diplomacy/Tactfulness

♦ Strong work ethic/professional ♦ Eagerness to learn

♦ Flexibility ♦ Respect for deadline dates

♦ Well-groomed/observes office etiquette ♦ Confidence

SPECIAL CONDITIONS ASSOCIATED WITH THE POSITION:

1. Abnormal working hours.

2. Consistent use of computer terminals.

3. Frequent travel to customer sites and other company locations.

4. May be on call twenty-four hours per day (including weekends and public holidays) during active major projects.

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON. WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY. WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN A BUSINESS AS A DEVELOPER

TO BUILD AND IMPLEMENT FUNCTIONAL PROGRAMS. IN THIS ROLE, YOU SHOULD BE A TEAM PLAYER WITH A KEEN EYE FOR DETAIL AND PROBLEM-SOLVING SKILLS. IF YOU ALSO HAVE EXPERIENCE IN AGILE FRAMEWORKS AND POPULAR CODING LANGUAGES (E.G. JAVASCRIPT AND PHP), WE'D LIKE TO MEET YOU.

YOUR GOAL WILL BE TO BUILD EFFICIENT PROGRAMS AND SYSTEMS THAT SERVE USER NEEDS.

RESPONSIBILITIES

• WORK WITH DEVELOPERS TO DESIGN ALGORITHMS AND FLOWCHARTS
• PRODUCE CLEAN, EFFICIENT CODE BASED ON SPECIFICATIONS
• INTEGRATE SOFTWARE COMPONENTS AND THIRD-PARTY PROGRAMS
• VERIFY AND DEPLOY PROGRAMS AND SYSTEMS
• TROUBLESHOOT, DEBUG AND UPGRADE EXISTING SOFTWARE
• GATHER AND EVALUATE USER FEEDBACK
• RECOMMEND AND EXECUTE IMPROVEMENTS
• CREATE TECHNICAL DOCUMENTATION FOR REFERENCE AND REPORTING

REQUIREMENTS

• PROVEN EXPERIENCE AS A SOFTWARE DEVELOPER, SOFTWARE ENGINEER OR SIMILAR ROLE
• FAMILIARITY WITH AGILE DEVELOPMENT METHODOLOGIES
• EXPERIENCE WITH SOFTWARE DESIGN AND DEVELOPMENT IN A TEST-DRIVEN ENVIRONMENT
• KNOWLEDGE OF CODING LANGUAGES (E.G. C++, JAVA, JAVASCRIPT) AND FRAMEWORKS/SYSTEMS (E.G. ANGULARJS, GIT)
• EXPERIENCE WITH DATABASES AND OBJECT-RELATIONAL MAPPING (ORM) FRAMEWORKS (E.G. HIBERNATE)
• ABILITY TO LEARN NEW LANGUAGES AND TECHNOLOGIES
• EXCELLENT COMMUNICATION SKILLS
• RESOURCEFULNESS AND TROUBLESHOOTINGAPTITUE
• ATTENTION TO DETAIL
• BSC/BA IN COMPUTER SCIENCE, ENGINEERING OR A RELATED FIELD
• 2-3 YEARS EXPERIENCE

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON. WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY.  WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN ONE OF OUR CLIENTS' TEAM AS A JNR ACCOUNTANT CLERK. 

POSITION OVERVIEW

THE ACCOUNTING CLERK IS RESPONSIBLE FOR PROVIDING ACCOUNTING SUPPORT TO THE GENERAL MANAGER. KEYS DAILY WORKSHEETS TO THE GENERAL LEDGER SYSTEM, ENSURES FILES ARE COMPLETE AND MAINTAINED AS NEEDED, HANDLES ACCOUNTS PAYABLE DUTIES, AND ENSURES ACCOUNTS ARE RECONCILED.

JOB REQUIREMENTS

THE JOB RESPONSIBILITIES OF THIS POSITION INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING:

ACCOUNTS PAYABLES & RECEIVABLES:

1.        POST ALL TRANSACTIONS ON VENDOR ACCOUNTS.

2.      OBTAINS REVENUE BY VERIFYING TRANSACTION INFORMATION; COMPUTING CHARGES AND REFUNDS; PREPARING AND MAILING INVOICES; IDENTIFYING DELINQUENT ACCOUNTS AND INSUFFICIENT PAYMENTS.

3.       PAYS INVOICES BY VERIFYING TRANSACTION INFORMATION; SCHEDULING AND PREPARING DISBURSEMENTS; OBTAINING AUTHORIZATION OF PAYMENT.

4.      MAINTAINS FINANCIAL SECURITY BY FOLLOWING INTERNAL ACCOUNTING CONTROLS.

5.      SECURES FINANCIAL INFORMATION BY COMPLETING DATA-BASE BACKUPS.

6.      MAINTAINS FINANCIAL HISTORICAL RECORDS BY FILING ACCOUNTING DOCUMENTS.

BANKING:

1.        PREPARE LODGMENT DAILY

2.      POST ALL TRANSACTIONS TO BANK AND CREDIT CARD ACCOUNTS (TRANSFERS, BANK CHARGES, PAP’S ETC.)

3.       RECONCILE ALL CREDIT CARD, BANK, AND CASH ACCOUNTS TO MAINTAIN ACCURATE BALANCES

TAXES:

1.        PREPARE MONTHLY GCT SCHEDULE AND FILE GCT RETURN ONLINE

2.      FILE MONTHLY STATUTORY RETURNS AND PAY ONLINE

GENERAL LEDGER:

1.        POST DAILY SALES AND CASH JOURNALS

2.      POST PAYROLL JOURNALS

3.       PREPARE MONTHLY INCOME STATEMENT

4.      REVIEW GENERAL LEDGER ACCOUNTS TO MAINTAIN ACCURACY

CASHIER SUPERVISION:

1.        ENSURE CASHIER POSTINGS ARE DONE CORRECTLY IN AUTOMATE AND PEACHTREE

2.      ENSURE CHEQUE LODGMENTS ARE PREPARED ACCURATELY

3.       ASSIST IN CASH BALANCING ISSUES WHERE NECESSARY

4.      BALANCE CASH AT END OF DAY

OTHER:

·  DIGITAL AND PHYSICAL FILING

·  RELIEF CASHIERING

QUALIFICATION

·  ASSOCIATE DEGREE IN ACCOUNTING, BUSINESS ADMINISTRATION

·  2 YEARS IN SIMILAR CAPACITY

·  KNOWLEDGE QUICKBOOKS AND POS SYSTEM

·  EXPERIENCE WORKING IN A RESTAURANT OR HOTEL

NON-ESSENTIAL JOB FUNCTIONS

·  COMPLY WITH ALL RULES, COMPANY POLICIES, SAFETY REQUIREMENTS, SECURITY STANDARDS AND REGULATIONS.

·  WORKING CLOSELY WITH INVENTORY MANAGER

·  RELIABLE AND TRUSTWORTHY.

·  EXCELLENT ORGANIZATIONAL AND PLANNING SKILLS

·  MUST BE A TEAM PLAYER

OTHER SKILLS/ABILITIES

·  ABILITY TO BE FRIENDLY AND COURTEOUS

·  BE MANNER ABLE

·  ABILITY TO MULTITASK

Participate in the development of the Marketing Strategy for the organization in conjunction with the Marketing Manager and Unit Mangers.

Bachelor’s Degree in Marketing, Communications or related field or equivalent. A minimum of three (3) years practical experience in the field of Marketing, Public Relations or Advertising.

Responsibilities:

• Planning and managing all inventory received at the Factory

• Managing Inventory record on Sage (Accpacc) Inventory Module

• Directing, optimizing and coordinating full order cycle

• Responsible for preventing inventory theft, waste and damage, for all inventory in your custody. Custody starts when it is received by the inventory team, and ends when it is delivered and signed for by the customer’s representative.

• Liaising with

• Suppliers

• HQ manufacturing departments

• Customers

• Corporate-Owned Restaurants

• Franchises

• Any other customers to whom we offer delivery from our HQ

Job brief

We are looking for a reliable inventory manager to be responsible for the overall supply chain management. Inventory manager responsibilities include organizing and monitoring storage and distribution of goods.

The goal is to manage the entire order cycle so as to enhance business development and ensure sustainability and customer satisfaction.

Responsibilities

• Strategically plan and manage logistics, warehouse, and customer services

• Direct, optimize and coordinate full order cycle

• Liaise with suppliers, manufacturers, retailers and consumers

• Keep track of quality, quantity, stock levels, delivery times, and efficiency

• Arrange warehouse, catalog goods, and process shipments

• Resolve any arising problems or complaints

• Supervise, coach and train warehouse workforce

• Meet cost, productivity, accuracy and timeliness targets

• Maintain metrics and analyze data to assess performance and implement improvements

• Comply with laws, regulations and ISO requirement

Requirements

• Proven working experience as an inventory manager

• Proficient in Sage (Accpacc) Inventory Module

• Record of successful distribution and logistics management

• Demonstrable ability to lead and manage staff

• Proficient in standard logistics software

• Excellent analytical, problem solving and organisational skills

• Ability to work independently and handle multiple projects

• BS in Business Administration, Logistics or Supply Chain