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ADMIN/CLERK (WORK REMOTELY)
FINANCE DIRECTOR

JOB BRIEF

The incumbent will report to the Chief Executive Officer and the General Manager. Their core responsibility is to strategically develop and maintain the financial well-being of the organization by providing financial projections for growth, astutely managing the Accounting/HR/IT/Purchasing/logistics services provided by staff and complying with the legal framework of accounting principles/standards, regulatory bodies and statutory agencies, to accomplish the goals and objectives of the Company. Sustained competitiveness.

DUTIES AND RESPONSIBILITIES IN ORDER OF IMPORTANCE

Develops financial strategies by astutely reviewing:

Monthly financial and accounting information, establishing functional objectives in line with organizational objectives;
Capital Forecast, facilities, monetary resources; action plans;
Trends, including currency; establishing critical measurements;
Production capacity, productivity levels, quality management systems.
Information technology systems/tools for relevance;
Human capital resources; resolving problems; implementing change.

Assists with planning organization growth by studying revenue opportunities; projecting acquisition and expansion prospects; analyzing organization operations; identifying opportunities for improvement, cost reduction, and systems enhancement; accumulating capital to fund expansion
Monitors political, economic, regulatory changes and their impact on the business.
Monitors monthly financial performance by measuring and analyzing operational, sales results; initiating corrective actions; minimizing the impact of variances.
Optimize the handling of bank and deposit relationships and initiate appropriate strategies to enhance cash position.
Develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs.
Maximizes return on invested funds by identifying investment opportunities; maintaining relationships with the investment community.
Manage the annual auditor exercise ensuring the Company’s readiness in terms of documentations, processes.
Assist with procedures, Policy development, and process flow and ensure compliance to international standards for accounting standards, human resources, information technology.
Ensure statutory, regulatory requirements are filed, reported on time.
Attend various meetings management, directors’ and externally as required to represent the Company.
Review with Sales representatives and Store Managers sales and operational performance, outstanding Receivables, and implement corrective actions for the company’s profitability.
Approve all payments – expenditures, wages.
Review and approve all departmental expenses.
Review all financial reports and submit management report to executives.
Liaise with Lawyers, Insurers as required on a case by case basis.
Approve credit customers with due diligence report. Submit outstanding Receivables, claims to Lawyers.
Maintain a motivated team by carrying out developmental interviews, annual performance appraisals, mentoring and ensuring appropriate training is received where gaps exist.
Perform any other task as may be assigned from time to time.
Updates job knowledge by remaining aware of new regulations; participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
Adhere to the statutory/regulatory practices, standards accounting practices, operational procedures, company policies including safety, IT, security and motor vehicle.

Required to work on Extended hours: The position may require the incumbent to work extended hours, or week-end from time to time to meet deadlines.

CRITICAL PERFORMANCE INDICATORS (KPI’s)

The job is performed satisfactorily when the following are achieved:

Accounting: Compliance with statutory, regulatory agencies; adherence with accounting standards/best practices; audit exercise reflects conformance, due diligence, accuracy and effective execution of transactions/activities.
Taxes: Compliance with Income Tax Laws, Labour laws - filing of annual returns, monthly taxes (SO1 & SO2 etc), quarterly corporate taxes, end of year filing of business taxes. Deadlines are met.
Information Technology: Efficient system in enterprise resource planning (ERP) system in place to adequate capture and report on the activities of the organization.
Problem Solving/Analytical: Evidence of resolving problems effectively. Loss reduction, elimination of wastage.
Leadership: Provides guidance and direction to staff. Listens, mentors, develops subordinates.
Time Management: On time delivery of financial reports; effective execution of functional responsibilities.
Finance Management: Evidence of cost/budgets containment/balancing; profit projections realized.
Human Resource: Recruitment, Training, compensation policies designed to retain a talented, motivated workforce.
Honesty/Integrity: Evidence of strong moral values and business ethics.

REQUIREMENT & QUALIFICATIONS

Chartered Accountant ACCA or related qualifications.
5 Years experience in a similar position.

SPECIALIZED KNOWLEDGE/EXPERIENCE:

Microsoft Office Suites; Seasoft
Intl Accounting Standards/best practices
Strategic Financial Planning & Management
Quality management systems
Corporate Finance; Budgets
Process Flow;
Payroll, Costing, Payables, Receivables
Human Resource Management & Development
Information Technology systems

CORE COMPETENCIES:

Business acumen
Business ethics
Visionary
Strategic management
Leadership

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON. WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY. WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN ONE OF OUR CLIENTS AS A LAB TECHNICIAN.

MAJOR DUTIES AND RESPONSIBILITIES

Ensure clean work station.
Care laboratory instruments.
Daily re-checks on chilled juice products.
Daily checks on cooling tower water.
Checks on boiler water when in use .
Daily temperature checks on refrigerator and cold room units.
Shelf life monitoring.
Monitoring of squash production.
Inventory of laboratory equipment (annually or bi-annually)
Re-checks on concentrate.
Daily check of titration and power of hydrogen.
Daily check of yeast and mole.
Routine checks of taste and odor.
Other duties as required.

The incumbent must demonstrate the following skills:

Excellent written and verbal communication skills.
Good interpersonal skills
Ability to relate and work well with all levels of staff and customers.
Ability to effectively articulate information and respond to questions.
Demonstrated time-management, prioritization and problem-solving skills.
Builds engaging relationships with all organizational stakeholders through trust, teamwork, and direct communication.
Demonstrates ability to effectively build a network of contacts at all levels, both internally and externally.
Safety and security—the individual observes safety and security procedures and uses equipment and materials properly.
Demonstrated excellent customer service skills with the ability to resolve issues independently or, if required, escalate appropriately.
Demonstrate high levels of trust, integrity and ethical values.
Treats all stakeholders with respect and dignity.

The incumbent must maintain strict confidentiality in performing the duties and must also demonstrate the following personal attributes:

Leadership, change management, speech clarity, written comprehension, flexibility.
Integrity, leadership, dependability, attention to details, initiative, cooperation, stress tolerance, adaptability/flexibility and persistence.
Applies creative problem-solving to address business needs and issues.

Quality focus—the individual looks for ways to improve and promote quality and demonstrates accuracy and thoroughness

Incumbent must be willing to work flexible shifts.

REQUIREMENTS
Bachelor's Degree in Bio-Chemistry or equivalent.

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON.
WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY.
WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN A COMPANY AS A LAB TRAINEE.

DUTIES & RESPONSIBILITIES

Ensure clean work station.
Care laboratory instruments.
Daily re-checks on chilled juice products.
Daily checks on cooling tower water.
Checks on boiler water when in use.
Daily temperature checks on refrigerator and cold room units.
Shelf life monitoring.
Monitoring of squash production.
Inventory of laboratory equipment (annually or bi-annually)
Re-checks on concentrate.
Daily check of titration and power of hydrogen.
Daily check of yeast and mole.
Routine checks of taste and odor.
Other duties as required
Work requires willingness to work a flexible schedule.

PERSONAL ATTRIBUTES

The incumbent must maintain strict confidentiality in performing the duties and must also demonstrate the following attributes:

Leadership, change management, speech clarity, written comprehension, flexibility
Integrity, leadership,dependability,attenstion to details, iniative, cooperation, stress tolerance, adaptability/flexibility and persistence
Applies creative problem-solving to address business needs and issues.
Quality focus—the individual looks for ways to improve and promote quality and demonstrates accuracy and thoroughness

SKILLS

The incumbent must demonstrate the following skills:

Excellent written and verbal communication skills.
Good interpersonal skills
Ability to relate and work well with all levels of staff and customers.
Ability to effectively articulate information and respond to questions.
Demonstrated time-management, prioritization and problem-solving skills.
Builds engaging relationships with all organizational stakeholders through trust, teamwork, and direct communication.
Demonstrates ability to effectively build a network of contacts at all levels, both internally and externally.
Safety and security—the individual observes safety and security procedures and uses equipment and materials properly.
Demonstrated excellent customer service skills with the ability to resolve issues independently or, if required, escalate appropriately.
Demonstrate high levels of trust, integrity and ethical values.
Treat all stakeholders with respect and dignity.

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON. WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY. WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN ONE OF OUR CLIENTS' TEAM AS AN ASSISTANT ACCOUNTANT.

SUMMARY OF FUNCTIONS:

The overall responsibility of ensuring that all financial transactions with the organization are properly recorded and stored for ease of retrieval; ensuring that customers pay JBL on time and the suppliers are paid on time. Financial Statements are accurate and on time.

2| MAJOR DUTIES AND RESPONSIBILITIES: