Choice Business Solutions believes there is no wrong person. We know that everyone is unique and talented in their own way. We are seeking the RIGHT individual to join our company as an Accounting Officer.
NATURE AND SCOPE OF FUNCTIONS
Supports the accounting functions of the organization through the provision of accounting and
administrative services in order to ensure an efficient and effective operational and accounting control
environment that will facilitate the accurate and timely preparation of the financial statements.
ORGANIZATIONAL RELATIONSHIPS
Direct supervision given to : None
Liaise internally : Store Manager, Store Supervisor, Team Leaders,
Cashiers, Stock Custodians
Liaise externally : Customers and Suppliers
EDUCATIONAL REQUIREMENTS AND/OR EXPERIENCE
Bachelor of Science degree with Accounting major or ACCA Level II
At least 3 years working experience in a finance/accounting department
Experience working with accounting packages e.g. SAGE, Quick books
REQUIRED SKILLS AND ATTTRIBUTES
Excellent human relations and customer relations skills
Excellent motivational and interpersonal skills
High level of confidentiality, reliability, flexibility and responsibility
Ability to write and orally communicate effectively
Knowledge of the Company’s guidelines and operational procedures
Good decision making, planning and problem solving skills
Must display initiative and ability to work independently
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Valid Food Handler’s permit
Computer literacy
Excellent research and analytical skills
Excellent time management skills and the ability to multi-task
Major responsibilities
1. Accounts Receivables Management
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. Credit application forms are duly completed and submitted to the accounts department
for approval for prospective customers.
b. Customers’ credit worthiness is continually reviewed to ensure that customer limits and
payment terms are not breached;
c. Customer credit utilization is monitored on a daily basis, using the customer invoices, to
prevent sales block-out for customers; Customers are advised of insufficient value to
complete an order at least 2 days prior.
d. Credit sales are processed through the system according to Standard Operating
Procedures.
e. Customer invoices are retrieved after delivery and are duly signed by customer as
evidence of receipt; Invoices must be securely fastened to sales documents and
submitted to the accounts department within the designated timeframe.
f. Continuously dialogue with the Accounts Department to obtain customer statements
and accounts receivables aged reports to support the collection process; Customers
with past due balances are contacted in an effort to have the balances settled.
g. Customer payments are logged in a cash book upon receipt of funds and are processed
to the correct customer account on the date of receipt, with no exception; Payment
receipts must be generated and delivered to customers for each payment.
h. Payment details, in the prescribed format, are submitted to the Accounts department
for all customer payments to facilitate the application of payments to respective
invoices.
i. Customer deliveries are checked off by the security prior to dispatch from the store and
receipt of goods confirmed with customers; Invoices must bear the security checked stamp.
2. Cash Management
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN
a. Bank Lodgments are prepared on a daily basis according to company policy.
b. Deposit amount, serial number of deposit and deposit date are accurately recorded in
ALOHA.
c. Lodgment slips are placed in the bag(s) with the lodgment for pick up by the courier
service.
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d. Cashier balancing is carried out according to the Cashier Balancing Procedure.
e. Cash handling is performed in accordance with the Cash Handling Procedure.
f. Cashier Shortages must be reported to HR to facilitate recovery of same according to
company policy.
3. Purchasing and Inventory Management
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN
a. Supervises the Stock Custodian to ensure that the receival, storage, transferring/issuing
of products is done according to the Company policies and procedures.
b. Daily stock counts are entered in ALOHA by 10:00 a.m. the following day; Stock Count
Sheets are legible and filed away for inspection as required.
c. Stock variances are investigated and results communicated to the respective accountant
within 1 day.
d. Purchase Orders are accurately entered in ALOHA; PO are converted to invoices upon
receipt of goods.
e. Monthly stock counts are entered in ALOHA within 2 working days following the month
end. Stock Count Data sheets are emailed to the accounts department within 2 working
days after the month end.
f. Purchasing records are dispatched to the accounts department on Mondays for all
purchasing for the prior week ending Friday.
4. Hygiene, health and safety
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. Compliance with operational standards, company policies, public health policies and
OSHA regulations are strictly enforced.
b. All standards of personal hygiene established by the company are adhered to, for
example, hair must be properly covered at all times, proper work attire must be worn,
no sleeveless, nails are to be kept short and clean (no nail polish) and full shoes must be
worn at all times (no slippers/no open toe).
5. Physical requirements
a. Must be able to work standing/sitting for extended hours
b. Must be able to remain calm when under pressure
6. To perform any other related duties as directed by the Store Manager
SATISFACTORY PERFORMANCE WILL HAVE BEEN ATTAINED WHEN:
a. All assignments are carried out to agreed standards.