CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON. WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY. WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN ONE OF OUR CLIENTS AS A MNAGER - HUMAN RESOURCE AND ADMIN.
Position: Manager – Human Resource & Admin.
Division/Department: Human Resource and Administration
Reports to: President
This position has overall responsibility for the Human Resource Management function within
the company and as a strategic Human Resource partner with other departments, plans, executes and supports programmes to:
· Recruit and develop talent to support the company's business processes and compliance and
regulatory requirements.
· Co-ordinate the measurement and monitoring of staff performance consistent with
the company's goals.
· Plan and facilitate staff welfare, training and development and occupational health and
safety to meet current and future business needs.
· Coordinate the compensation system that is competitive and consistent with the company's strategic goals.
· Administer the functions assigned to the Human Resource Department.
The incumbent in this position is also responsible for office and facilities management:
· Building & Grounds Maintenance
· Janitorial Services
· Security Management
Job Specifications
Minimum Required Education and Experience
1. First degree from a tertiary level institution preferably in Management Studies or
Finance
2. Certification in Human Resource Management or its equivalent.
3. Minimum of 10 years overall working experience with at least 5 years at the
supervisory level in the field of human resources.
Required Competencies
Core
1. Management competencies related to planning, organizing, directing and
controlling
2. Human resource management and development skills
3. Strong written, verbal and presentation skills
4. Strong customer relationship management techniques
5. Very strong analytical, problem solving and decision-making skills
6. Budget preparation skills
7. Very good negotiation skills
8. Good knowledge of technological environment to support business operations
9. Very good knowledge of labour relations laws, policies, regulations and
guidelines.
10. Good financial management techniques
11. Change management skills
Technical
1. Strategic Human Resource Management Skills
2. Good knowledge of Employee Benefits: Group Health, Group Life and Pensions
3. Good knowledge of Microsoft Word and Excel
4. Knowledge of Human Resource Management software.
5. Compliance with organization and regulatory policies and procedures.
6. Ability to coordinate Performance Management System.
7. Ability to coordinate Talent Management System.
Job Duties
Managerial/Administrative Responsibilities
1. Direct the development of the human resources function and its overall
operations; produce and monitor the annual budget of the department in
conjunction with the Financial Controller.
2. Prepare new human resource policies and make amendments to existing policies,
working in conjunction with the President and Heads of Department. Update the
staff manual to reflect current trends.
3. Assist in salary administration, including the development of compensation
packages and maintenance of salary schedules.
4. Liaise with the Finance Department on payroll matters. Ensure that only accurate
and current data are submitted for payroll purposes.
5. Ensure proper record keeping of attendance, vacation and sick leave records for
the advice of management. Initiate the approval of leave and the withholding of
salary/wages as appropriate.
6. Design, and prepare and submit to management, certain monthly reports on the
personnel function for presentation to the Board of Directors at monthly board
meetings. Provide other information and guidance to management on personnel
matters.
7. Ensure that all staff welfare facilities are kept current and are well maintained.
Ensure the timely renewal of staff benefits and the timely revision of staff
compensation.
8. Ensure that all staff operates in compliance with the requirements of the company,
as promulgated in the staff manual, other management communication and
Government and industry regulations.
9. Coordinate and administer the company’s Pension Fund operating in the capacity of
Pension Fund Trustee.
10. Operate as a Signatory - signing on company bank accounts and other relevant
documents.
11. Administer all staff matters relating to the Financial Services Commission (FSC),
which includes reporting to the FSC on all matters concerning the registration of
Directors, Sales Representatives, Pension Fund Trustees and the Pension Fund.
12. Ensure that staff members are trained on an annual basis on Anti-Money
Laundering procedures.
13. Ensure that occupational health and safety standards are met.
14. Oversee all matters concerning the Keri electronic door system (Access Pass
System).
15. Administer all matters relating to staff uniforms.
16. Chair Heads of Department and Staff Meetings and prepare minutes of meetings.
17. Supervise canteen services and facilities.
18. Monitor functions for parking area and grounds.
19. Attend College of Insurance Board of Directors meetings as the company’s
representative.
20. Perform other related functions from time to time, as required by the President
and the exigencies of the business.
Office and Facilities Management (Admin.)
1. Deal with all matters pertaining to building maintenance and repairs which
includes: electrical, air conditioning, carpentry, plumbing, pest control, janitorial
and other services as required.
2. Supervise staff providing security services.
3. Deal with matters pertaining to office refurbishing and office furniture.
4. Coordinate matters relating to the maintenance and repairs of the tenanted area as
agreed under the tenancy contract.
Technical/Professional Responsibilities
1. Conduct recruitment, selection and orientation of new employees.
2. Maintain up-to-date H.R. records.
3. Research and identify suitable Employee Benefit schemes and ensure that the
efficient systems are in place for the procurement, implementation and
administration of these schemes in conjunction with the Vice President of
Employee Benefits.
4. Ensure that up-to-date job specifications/job descriptions are prepared and
maintained for all positions within the company.
5. Coordinate performance management system and submit employee reports to
management.
6. Design and implement suitable staff training programmes, to be conducted
internally and externally, which includes training in accordance with legal
regulations. Research on-going academic courses, and initiate the inclusion of
staff, as appropriate.
7. Coordinate and monitor staff social events.
8. Settle disciplinary matters in conjunction with staff and management.
Human Resource Responsibilities
1. Assist in the recruitment of suitable individuals to be groomed for future
management positions in the department.
2. Identifies, discusses and commits to professional development opportunities.
3. Conduct staff evaluations and make recommendations for training, promotions
and other development.
4. Participates positively in performance management conversations and
experiences.
5. Maintains professional conduct based on the values, human resource policies and
practices of the company.
6. Promote healthy working relationships with co-workers and external business
partners.
7. To undertake a programme of training with or without company assistance to
improve technical competence and professional skills
Other Responsibilities
1. Perform other duties as assigned from time to time by the Vice President
Operations and that are consistent with the business of the company.