Choice Business Solutions

Choice Business Solutions believes there is no wrong person…….We know that everyone is unique and talented in their own way.  We are seeking the RIGHT individual to join a new entity as a Bartender.

The RIGHT candidate will:

•  Be able to keep bar clean
• Mix alcoholic and non-alcoholic beverages per restaurant specifications
• Collect and manage payments
• Greet customers in a friendly and courteous manner
• Provide light food service where required
• Check ID of customers to verify age requirements for the purchasing of alcohol
• Respond quickly to customers’ requests in a timely and friendly fashion
• Wash glassware and utensils after each use
• Order and maintain liquor and bar supplies
• Arrange bottles and glasses to make attractive displays
• Monitor and maintain an inventory of supplies
• Perform physical activities such as lifting and stooping

 Qualification and Experience

•  First Degree in Bar Management or NVQJ Certificate in Bartending/Mixology
• Minimum of at least two (2) years of experience in a similar position
• Valid Food Handler’s Permit

 Other Requirements:

• Knowledge of inventory process
• Knowledge of Current Affairs
• Sound knowledge and experience in video games and Sports
• Energy driven
• Ability to work well in a fast pace environment

  The RIGHT candidate must:

• Be sociable
• Have good organizational and communication skills
• Be Self-motivated
• Be creative
• Possess excellent integrity
• Possess excellent customer service techniques

 CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON…….WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY.  WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN ONE OF OUR CLIENTS' TEAM AS A PREP COOK.

RESPONSIBILITIES

• FOLLOW THE PREP LIST CREATED BY THE SUPERVISOR TO PLAN DUTIES

• LABEL AND STOCK ALL INGREDIENTS ON SHELVES SO THEY CAN BE ORGANIZED AND EASILY ACCESSIBLE

• MEASURE INGREDIENTS AND SEASONINGS TO BE USED IN COOKING ACCORDING TO THE S.O.P

• PREPARE COOKING INGREDIENTS BY WASHING AND CHOPPING VEGETABLES, CUTTING MEAT ETC.

• UNDERTAKE BASIC COOKING DUTIES SUCH AS MAKING SALSAS, MARINADES AND OTHER PREP ITEMS

• PREPARE SIMPLE DISHES SUCH AS CHIMICHANGAS AND TAQUITOS

• MAINTAIN A CLEAN AND ORDERLY KITCHEN BY WASHING DISHES, SANITIZING SURFACES, TAKING OUT TRASH ETC.

• ENSURE ALL FOOD AND OTHER ITEMS ARE STORED PROPERLY

• COMPLY WITH NUTRITION AND SANITATION GUIDELINES

• PERFORM OTHER KITCHEN DUTIES AS ASSIGNED

REQUIREMENTS

• PROVEN EXPERIENCE AS PREP COOK

• A VALID FOOD HANDLERS PERMIT

• MANUAL DEXTERITY ABLE TO OPERATE CUTTING TOOLS AND KITCHEN UTENSILS

• A TEAM PLAYER WITH GOOD COMMUNICATION SKILLS

• PATIENT, WITH AN ABILITY TO STAY POSITIVE UNDER PRESSURE

• VERY GOOD PHYSICAL CONDITION AND ENDURANCE

• HIGH SCHOOL DIPLOMA OR EQUIVALENT IS DESIRABLE; TRAINING FROM A CULINARY SCHOOL WILL BE AN ASSET

DESCRIPTION:

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON…….WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY.  WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN ONE OF OUR CLIENTS' TEAM AS A SERVER.

RESPONSIBILITIES

• SET UP AND STOCKING STATIONS WITH ALL NECESSARY SUPPLIES

• PREPARE STATION FOR SERVICE (E.G. STOCKING COLD STATION FRIDGE, STACKING BAGS AND BOXES, OR PREPARING TO-GO SAUCES)

• PREPARE MENU ITEMS IN COOPERATION WITH THE REST OF THE KITCHEN STAFF

• ANSWER, REPORT AND FOLLOW EXECUTIVE OR SUPERVISOR INSTRUCTIONS

• CLEAN UP STATION AND TAKE CARE OF LEFTOVER FOOD

• STOCK INVENTORY APPROPRIATELY

• ENSURE THAT FOOD COMES OUT SIMULTANEOUSLY, IN HIGH QUALITY AND IN A TIMELY FASHION

• MAINTAINS FOOD SAFETY STANDARDS

• MAINTAIN A POSITIVE AND PROFESSIONAL APPROACH WITH COWORKERS AND CUSTOMERS

REQUIREMENTS

• PROVEN COOKING EXPERIENCE, INCLUDING EXPERIENCE AS A LINE CHEF, RESTAURANT COOK OR PREP COOK

• EXCELLENT UNDERSTANDING OF VARIOUS COOKING METHODS, INGREDIENTS, EQUIPMENT AND PROCEDURES

• ACCURACY AND SPEED IN EXECUTING ASSIGNED TASKS

• FAMILIAR WITH INDUSTRY’S BEST PRACTICES

JOB DESCRIPTION

THE COMPANY OFFERS VOLUNTEER PROGRAMS, STUDY ABROAD TOURS AND INTERNSHIPS THROUGH ITS WEBSITE. OUR GOAL IS TO OFFER MEANINGFUL LIFE CHANGING PROJECTS AND STUDY ABROAD TOURS THAT TAKE LEARNING OUTSIDE THE CLASSROOM.

OUR MISSION IS ALSO TO OFFER BUDGET ADVENTURE TOURS AND CULTURAL IMMERSIVE EXPERIENCES TO HELP TRAVELLERS CONNECT WITH LOCAL PEOPLE AND LEARN MORE ABOUT AUTHENTIC JAMAICA. WE DO THIS THOUGH OUR OTHER WEBSITE JAMAICA ADVENTURE GETAWAY.

WE’RE HIRING A FRIENDLY ENTHUSIASTIC RELATIONSHIP-FOCUSED TEAMMATE TO ADMINISTER OUR PROGRAMS. YOU WOULD BE PROVIDING SUPPORT TO GUIDE THE TRAVELLER FROM THE FIRST CONTACT WITH OUR COMPANY TO THEIR ARRIVAL IN JAMAICA.

• YOU’LL BE RESPONSIBLE FOR RESPONDING TO INQUIRIES AND APPLICATIONS

• INTERVIEWING APPLICANTS AND GUIDING THEM THROUGH THE APPLICATION PROCESS

• YOU WILL BE THE GO TO PERSON FOR THE COORDINATION OF THE PROGRAM

• WORK WITH OUR DATABASE SOFTWARE FOR TRACKING AND ADMINISTRATION

• WORK WITH MANAGER TO CREATE & PROMOTE MARKETING CAMPAIGN MESSAGES

• BUILD RELATIONSHIP WITH CUSTOMER & EXISTING PARTNERS

WE ARE LOOKING FOR SOMEONE WITH THE FOLLOWING:

• GOOD ORAL AND WRITTEN COMMUNICATION

• FLEXIBLE, CREATIVE AND SELF RELIANT

• WILLING AND PREPARED TO WORK IN A SMALL OFFICE ENVIRONMENT.

• LOOKING FOR MATURE PERSON  OVER AGE 30

• HAVE DRIVER’S LICENSE OR HAVE MOTOR VEHICLE

• COMFORTABLE WORKING ONLINE

• COMFORTABLE WORKING WITH SOFTWARE APPLICATIONS (WE PROVIDE TRAINING)

• LOOKING TO GROW AND CONTINUOUSLY DEVELOP SKILLS WHEN REQUIRED

• WILLING TO WORK FLEXIBLE HOURS. SOME WEEKENDS AND SOME PUBLIC HOLIDAYS

• - PROVIDING SUPPORT TO VOLUNTEERS AND TRAVELLERS

• AT ANY STAGE, YOU MAY BE ASKED TO HELP OTHER TEAM MEMBERS WITH THEIR DUTIES AND PERFORM TASKS OUTSIDE OF THIS JOB DESCRIPTION.
  
  

REQUIREMENTS

• PREVIOUS ADMINISTRATION & CUSTOMER SERVICE EXPERIENCE

• WILLING TO EVALUATE QUALIFICATIONS IF FIT REQUIREMENTS

• HIGHLY ORGANIZED—ABLE TO MULTI-TASK BY INTERVIEWING LEADS ON SKYPE/PHONE/WHAT APP AND FOLLOWING UP ONLINE BY RESPONDING TO INQUIRIES/APPLICATIONS OR MESSAGES ON OUR SOFTWARE SYSTEM

• MUST HAVE & MAINTAIN A FRIENDLY AND POSITIVE ATTITUDE WITH PROSPECTS & CUSTOMERS

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON. WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY. WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN A BUSINESS AS AWE ARE SEEKING AN ENTHUSIASTIC, ACCOUNTS PAYABLES OFFICER.

POSITION SUMMARY – OVERVIEW

THIS POSITION IS MAINLY RESPONSIBLE FOR THE PROCESSING OF SUPPLIER INVOICES AND PETTY CASH

REQUESTS AND OTHER REIMBURSEMENTS, IN COMPLIANCE WITH COMPANY POLICIES AND

PROCEDURES AND CARRIES OUT OTHER DUTIES RELATED TO THE PAYABLES FUNCTIONS AS DIRECTED.

REQUIRED EDUCATION, EXPERTISE AND EXPERIENCE

THIS POSITION REQUIRES:

·         TERTIARY EDUCATION WITH TRAINING IN ACCOUNTING AND/OR BUSINESS ADMINISTRATION OR CERTIFIED

·         ACCOUNTING TECHNICIAN DESIGNATION.

·         AT LEAST 2 YEARS EXPERIENCE IN THE ACCOUNTS PAYABLES FUNCTION.

·         WORKING KNOWLEDGE OF GENERALLY ACCEPTED ACCOUNTING PRINCIPLES AND PRACTICES.

·         WORKING KNOWLEDGE IN THE PREPARATION OF ACCOUNTING JOURNALS

SPECIAL KNOWLEDGE AND SKILLS REQUIRED

·         WORKING KNOWLEDGE OF SAGE 300

·         EFFECTIVE ORAL AND WRITTEN COMMUNICATION SKILLS.

·         EXCELLENT INTERPERSONAL SKILLS.

·         EXCELLENT TIME MANAGEMENT SKILLS.

·         ABILITY TO MULTI-TASK AND PRIORITIZE TO MEET DEADLINES

DUTIES AND RESPONSIBILITIES

ACCOUNTS PAYABLES FUNCTIONS

·         LIAISE WITH LOCATIONS TO ENSURE THAT INVOICES ARE DELIVERED TO ABTAX WITHIN AGREED TIMELINE.

·         CHECK INVOICES AND THEIR ACCOMPANYING PAYMENT DOCUMENTS (PURCHASE ORDERS, CREDIT NOTES, DEBIT NOTES ETC.) FOR ACCURACY AND ADVISE SUPERVISOR OF DISCREPANCIES NOTED.

·         ENSURE THAT INVOICES AND PAYMENT DOCUMENTS ARE DULY AUTHORIZED AND APPROPRIATE STAMP AFFIXED TO DOCUMENTS.

·         POST INVOICES AND ALLOCATE TO CORRECT EXPENSE/ASSET ACCOUNT WITHIN THE PERIOD THE EXPENSE WAS INCURRED AND PREPARE APPROPRIATE ACCRUALS FOR ALL EXPENSES NOT CAPTURED WITHIN THE RELEVANT CUT-OFF PERIOD.

·         ENSURE THAT DOCUMENTS ARE STAMPED WITH GL INFORMATION AND DULY AUTHORIZED; PAID INVOICES MUST BE STAMPED “PAID” AT ALL TIMES.

·         ENSURE THAT SUPPLIER PAYMENTS ARE SETTLED AND PREPARED FOR DISPATCH WITHIN THE AGREED PAYMENT CYCLE.

·         ENSURE THAT CHEQUE PAYMENTS TO SUPPLIERS ARE PRINTED FROM SAGE AT ALL TIMES; NO WRITTEN CHEQUES SHOULD BE DONE OR ALLOWED.

·         RESPONSIBLE FOR RECORDING OF ELECTRONIC PAYMENTS ON THE DATE OF PAYMENT AT ALL TIMES.

·         RESPONDS TO SUPPLIER QUERIES AND RECONCILES SUPPLIER STATEMENTS AND WHERE NECESSARY REPORT ALL DISPUTED PAYMENT ISSUES TO MANAGEMENT FOR CORRECTIVE ACTIONS TO BE TAKEN.

·         MONITOR THE CLIENTS EMAIL ACCOUNT FOR SUPPLIER QUERIES AND PAYMENT REQUESTS ON A DAILY BASIS AND ENSURE THAT CUSTOMER QUERIES ARE RESOLVED WITHIN 2 DAYS OF ORIGIN; PAYMENT REQUESTS MUST BE PREPARED EXPEDITIOUSLY AFTER THE APPROPRIATE VERIFICATION.

·         OBTAIN SUPPLIER STATEMENTS AND RECONCILE ALL DESIGNATED MAJOR SUPPLIER ACCOUNT ON A MONTHLY BASIS.

·         GENERATE THE AGED PAYABLES REPORT ON A MONTHLY BASIS TO SUPPORT THE FINANCIAL STATEMENTS.

·         ENSURE THAT ALL PAYROLL TAXES AND OTHER STATUTORY PAYMENTS AND RETURNS ARE SUBMITTED TO THE COLLECTOR OF TAXES BEFORE OR ON THE DUE DATE AND THAT THE DOCUMENTS AND PAYMENT RECEIPTS ARE KEPT SECURED FOR FUTURE USE, AUDITS AND REFERENCES.

·         RESPONSIBLE FOR THE USE AND CONTROL OF THE COMPANY’S CHEQUES – ENSURE THAT CHEQUES ARE USED ONLY FOR LEGITIMATE COMPANY BUSINESS AND THAT THEY ARE KEPT IN A SECURE PLACE AT ALL TIMES TO PREVENT FRAUDULENT USE.

·         ENSURE THAT ALL PAYMENTS ARE DULY ENTERED IN THE ACCOUNTING SYSTEM IN A TIMELY MANNER

·         REVIEWS ALL PETTY CASH CLAIMS FOR ACCURACY AND COMPLETENESS AND ENSURE THAT REIMBURSEMENTS ARE IN LINE WITH THE PROCEDURES APPLICABLE TO THE TYPE OF EXPENDITURE.

·         ENSURE THAT ALL PETTY CASH DISBURSEMENTS ARE DULY APPROVED THROUGH THE EVIDENCE OF AUTHORIZED SIGNATURES AND STAMPS.

·         BALANCE AND RECONCILE CASH DISBURSEMENTS AND SUBMIT PAYMENT SCHEDULE ALONG WITH SUPPORTING BILLS AND RECEIPTS FOR THE REPLENISHMENT OF THE PETTY CASH.

GCT RETURNS

·         PERFORM CALCULATIONS TO DETERMINE SALES TAX LIABILITY AND AGREE TO THE RELEVANT FINANCIAL STATEMENT.

·         PREPARE THE GCT RETURNS AND ARRANGE FOR ELECTRONIC PAYMENT TO BE DONE BEFORE OR ON THE DUE DATE.

·         ENSURE THAT ALL SUPPORTING DOCUMENTS ARE PRINTED AND PLACED IN FOLDER FOR EASE OF RETRIEVAL FOR STATUTORY/NON-STATUTORY AUDITS.

·         MAINTAIN THE SALES TAX ANALYSES IN THE DESIGNATED FORMAT FOR REVIEW AND FUTURE REFERENCE.

MAINTAINS SUPPLIER FILES WITH SUPPORTING DOCUMENTATION FOR PAYMENTS IN A MANNER THAT FACILITATES THE EASY RETRIEVAL OF DOCUMENTS AND ASSISTS WITH THE PURGING OF FILES FOR STORAGE.

POSITION SUMMARY – OVERVIEW

THIS POSITION SUPPORTS THE SALES AND ACCOUNTS RECEIVABLES FUNCTION OF THE ORGANIZATION

THROUGH THE PROVISION OF FINANCIAL, CLERICAL AND ADMINISTRATIVE SERVICES TO ENSURE EFFICIENT,

TIMELY AND ACCURATE RECORDING OF ALL SALES TRANSACTIONS, CUSTOMER PAYMENTS AND DEPOSIT

OF SALES RECEIPTS.

REQUIRED EDUCATION, EXPERTISE AND EXPERIENCE

THIS POSITION REQUIRES:

·         TERTIARY EDUCATION WITH TRAINING IN ACCOUNTING AND/OR BUSINESS ADMINISTRATION OR CERTIFIED

·         ACCOUNTING TECHNICIAN DESIGNATION.

·         AT LEAST 2 YEARS EXPERIENCE IN THE ACCOUNTS RECEIVABLES FUNCTION.

·         WORKING KNOWLEDGE OF GENERALLY ACCEPTED ACCOUNTING PRINCIPLES AND PRACTICES.

·         WORKING KNOWLEDGE IN THE PREPARATION OF ACCOUNTING JOURNALS

SPECIAL KNOWLEDGE AND SKILLS REQUIRED

·         ABILITY TO COMPLETE TASKS ON SCHEDULE IN ORDER TO MEET SET DEADLINES

·         ABILITY TO PAY ATTENTION TO DETAILS

·         EXCELLENT ORGANIZATION AND PRIORITIZATION SKILLS

·         ABILITY TO EFFECTIVELY COMPLETE TASKS WITHOUT DIRECT SUPERVISION

·         ABILITY TO MAINTAIN EFFECTIVE WORKING RELATIONSHIPS AND COMMUNICATION LEVELS WITH

·         CUSTOMERS.

·         EXCELLENT RESEARCH AND ANALYTICAL SKILLS.

DUTIES AND RESPONSIBILITIES

·         ENTER STORE SALES FOR ALL JMPOS LOCATIONS

·         OBTAIN PRODUCT SALES REPORTS FOR ALL JMPOS LOCATIONS

·         SUMMARIZE SALES DATA INTO DESIGNATED SALES CATEGORIES AND RECALCULATE THE

       GCT

·         OBTAIN THE DAILY CASH AUDITS FOR ALL JMPOS LOCATIONS AND AGREE THE SYSTEM

·         (CASHIER MACHINE TAPES) SALES TO THE DAILY PRODUCT SALE FOR EACH LOCATION;

·         INVESTIGATE ALL DISCREPANCIES

·         ENTER JOURNALS FOR PRODUCT SALES IN ACCPAC ON A MONTHLY BASIS; PROVIDE

·         SCHEDULE OF DAILY SALES FOR APPROVAL OF SALES JOURNAL.

·         ENTER PRODUCT SALES FOR ALL ALOHA LOCATIONS

·         VERIFY THE ACCURACY OF SALES TRANSACTIONS USING A COMBINATION OF THE

·         DAILY SALES JOURNALS AND DAILY CASH AUDITS PROVIDED BY STORE

·         MANAGERS/DESIGNATED PERSONNEL.

·         IMPORT SALES DATA FILES INTO SAGE 300

·         DOUBLE CHECK THE GCT STATUS ON IMPORT FILE

·         RECORD SALES RECEIPTS AND CUSTOMER PAYMENTS – JMPOS LOCATIONS (USING LODGEMENT CONTROL ACCOUNT)

·         USING THE CASH AUDIT DEPOSIT ANALYSIS PROVIDED; MATCH DEPOSITS TO BANK STATEMENTS AND SORT DEPOSIT TRANSACTIONS PER LOCATION

·         ENTER BANK ENTRY TO RECORD DEPOSITS VALIDATED ABOVE ON A WEEKLY BASIS

·         RECORD SALES RECEIPTS AND CUSTOMER PAYMENTS – ALOHA LOCATIONS

·         PROCESS SALES RECEIPTS IN FULL

·         APPLY CUSTOMER PAYMENTS TO RESPECTIVE CUSTOMER ACCOUNT BALANCES/INVOICES IN SAGE 300 ACCORDING TO ALOHA CUSTOMER TRANSACTION DETAIL REPORT

·         VERIFY CASH SALES AND CUSTOMER PAYMENTS TO BANK DEPOSITS FOR CASH AND CREDIT SALES

·         CALCULATE AND POST CASH DISCREPANCIES/DEPOSIT ADJUSTMENTS TO THE APPROPRIATE GENERAL LEDGER AND BANK ACCOUNT.

·         CASH DISCREPANCIES/DEPOSIT ADJUSTMENTS TO BE SUBMITTED ON A DAILY BASIS BY LOCATION MANAGERS/ACCOUNTING SUPPORT STAFF.

·         POST ALL ADJUSTMENT TO CUSTOMER INVOICES (CREDIT NOTES OR DEBIT NOTES); ENSURE THAT DEBIT NOTES ARE ENTERED FOR ALL RETURNED CHEQUES.

·         RECORD ALL CUSTOMER PREPAYMENTS AND ALLOCATE TO REVENUE AT THE COMPLETION OF SALE.

·         ENSURE THAT ALL SALES DOCUMENTS ARE FILED AND STORED (PHYSICAL & ELECTRONIC) FOR EASY RETRIEVAL AND TO ENSURE THAT THEY ARE SECURE FROM RODENTS AND OTHER ACTS OF GOD.

·         MONITOR CUSTOMER RECEIVABLES BALANCES AND PREPARE CUSTOMER STATEMENTS FOR DISPATCH TO CUSTOMERS ON A MONTHLY BASIS.

·         WORK CLOSELY WITH THE MANAGERS AND ACCOUNTING SUPPORT STAFF AT EACH LOCATION TO ENSURE TO VERIFY THE STATUS OF DELINQUENT ACCOUNTS AND SOLICIT PAYMENTS ON OVERDUE BALANCES.

·         RESPOND TO CUSTOMER QUERIES IN A TIMELY MANNER

PREPARE THE FOLLOWING REPORTS TO SUPPORT THE FINANCIAL STATEMENTS ON A MONTHLY BASIS:

·         ACCOUNTS RECEIVABLES AGING REPORT

·         REVENUE ANALYSIS REPORT

·         ANY OTHER DUTIES THAT MAY BE ASSIGNED

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON. WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY. WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN A GROWING BUSINESS AS AN ENTHUSIASTIC SALES ASSOCIATE.

SUMMARY

A DYNAMIC AND FAST GROWING COMPANY, IS SEEKING HIGHLY DRIVEN SALES PROFESSIONALS WHO CAN IDENTIFY OPPORTUNITIES AND PROVIDE SOLUTIONS.

PRIMARY RESPONSIBILITIES INCLUDE MANAGING EXISTING AND PROSPECTING FOR NEW ACCOUNTS.
THE IDEAL CANDIDATE WILL BE ENTHUSIASTIC, ORGANIZED AND HAVE STRONG COMMUNICATION SKILLS. SALES EXPERIENCE WITHIN THE SIGNAGE INDUSTRY IS A PLUS.

KEY RESPONSIBILITIES

• EFFECTIVELY SELLING THE COMPANY & SUITE OF PRODUCTS OFFERINGS

• IDENTIFYINg CUSTOMER NEEDS, PROVIDE RECOMMENDATIONS, QUOTES ETC

• DEVELOPING AND MAINTAINING STRONG CUSTOMER RELATIONSHIPS

• GENERATING NEW PROSPECTS THROUGH VARIOUS NETWORKING EVENTS & ACTIVITIES

• REPRESENTING COMPANY AT TRADE EXHIBITIONS, EVENTS ETC

• PREPARING WEEKLY ACTIVITY REPORTS

 REQUIREMENTS

O DIPLOMA IN BUSINESS ADMINISTRATION OR EQUIVALENT

O SALES EXPERIENCE IN SIGNAGE INDUSTRY WOULD BE AN ASSET

O ENTHUSIASTIC AND ORGANIZED INDIVIDUAL, WITH GOOD ATTENTION TO DETAILS AND PEOPLE SKILLS

O DESIRE TO BE PART OF A SALES CULTURE DRIVEN ENVIRONMENT

O EXCELLENT INTERPERSONAL AND LISTENING SKILLS

O PROFICIENT IN THE USE OF MICROSOFT OFFICE SUITE

O OWNER OF A RELIABLE MOTOR VEHICLE

POSITION SUMMARY – OVERVIEW

THIS POSITION SUPPORTS THE ACCOUNTING FUNCTIONS OF THE ORGANIZATION THROUGH THE EFFECTIVE

HANDLING OF BRANCH CASH AND THE PERFORMANCE OF ADMINISTRATIVE SERVICES REQUIRED TO

MANAGE VAULT DUTIES.

DUTIES AND RESPONSIBILITIES

1. RESPONSIBLE FOR THE DAILY RECONCILIATION OF STOREFRONT SALES TO BANK DEPOSITS

·         CHECK THAT THE CASH SURRENDERED BY EACH CASHIER AS PER THE CASHIER

·         BALANCING REPORT AGREES TO THE CASHIER MACHINE TAPES

·         PREPARE AND SUBMIT THE RECONCILIATION OF STOREFRONT SALES (DAILY SALES JOURNAL RECONCILIATION) TO THE BANK DEPOSIT TO THE ACCOUNTANT

·         AFFIX DEPOSIT SLIP TO CASHIER BALANCING REPORT AND CASHIER MACHINE

·         TAPE AND SUBMIT DOCUMENTS TO THE ACCOUNTING DEPARTMENT AS REQUIRED

·         ENSURE THAT THE DOCUMENTS ARE DULY SIGNED AS EVIDENCE OF REVIEW

2. PERFORMS VAULT AND BANKING DUTIES

·         FILLS ORDERS FROM CASHIERS FOR CURRENCY AND COINS TO BE USED AS CHANGE FLOAT

·         REQUEST CHANGE FLOAT FROM THE BANK TO ENSURE THAT SUFFICIENT CHANGE IS ALWAYS AVAILABLE

·         RECEIVES BANK SHIPMENTS OF CHANGE FLOAT AND ENSURE THAT FUNDS RECEIVED IS VERIFIED.

·         PERFORMS FREQUENT CASH PULLS TO ENSURE THAT CASH KEPT IN DRAWER DOES NOT EXCEED THE DESIGNATED AMOUNT.

·         MONITOR AND REPLENISH CHANGE FLOAT TO AVOID SHORTAGES OF CHANGE

·         COUNTS CURRENCY, COINS AND CHECKS RECEIVED FROM CASHIERS FOR DEPOSIT AND AGREE TO CASHIER MACHINE TAPES AND CASHIER BALANCING REPORT

·         COLLECT CUSTOMER PAYMENTS ON ACCOUNT BALANCES AND AGREE TO THE RECEIPT BOOK ENTRIES FOR THE DAY & STORED VALUE TRANSACTION DETAIL.

·         PREPARE ALL BANK DEPOSIT FOR THE DAY’S SALES AND CUSTOMER PAYMENTS.

·         ENTER DEPOSITS FOR THE DAY’S SALES & CUSTOMER PAYMENTS IN ALOHA

·         MAKE RECORD OF CASH COLLECTIONS AND BANK DEPOSITS IN VAULT BOOK AND RECONCILE TO CASH ON HAND.

·         COUNT OFF CASH AND BALANCE THE VAULT BOOK ON WEDNESDAYS AND FRIDAYS

3. PETTY CASH ADMINISTRATION

·         KEEP PETTY CASH IN A SAFE PLACE AND MAINTAIN THE ALLOCATED FUND TOTAL AT ALL TIMES

·         REVIEWS ALL CLAIMS FOR ACCURACY AND COMPLETENESS AND ENSURE THAT REIMBURSEMENTS ARE IN LINE WITH THE PROCEDURES APPLICABLE TO THE TYPE OF EXPENDITURE

·         ENSURE THAT ALL REIMBURSEMENTS ARE DULY APPROVED THROUGH THE EVIDENCE OF AUTHORIZED SIGNATURES; PROOF OF RECEIPT OF GOODS AND/OR SERVICES REQUIRED FOR ALL EXPENDITURES

·         BALANCE AND RECONCILE CASH DISBURSEMENTS AND SUBMIT PAYMENT SCHEDULE ALONG WITH SUPPORTING BILLS AND RECEIPTS FOR THE REPLENISHMENT OF THE PETTY CASH

REQUIRED EDUCATION, EXPERTISE AND EXPERIENCE

THIS POSITION REQUIRES:

·         BSC. DEGREE WITH ACCOUNTING MAJOR OR ACCA LEVEL 11

·         AT LEAST 3 YEARS WORKING EXPERIENCE IN A FINANCE DEPARTMENT

·         EXPERIENCE WORKING WITH ACCOUNTING PACKAGES E.G. SAGE 500, QUICK BOOKS

SPECIAL KNOWLEDGE AND SKILLS REQUIRED

·         ABILITY TO OPERATE COMPUTERS, WORD PROCESSORS, FAX AND COPY MACHINES

·         ABILITY TO MAINTAIN EFFECTIVE WORKING RELATIONSHIPS AND COMMUNICATION LEVELS WITH CUSTOMERS

·         EFFECTIVE ORAL AND WRITTEN COMMUNICATION SKILLS

·         EXCELLENT RESEARCH AND ANALYTICAL SKILLS

·         EXCELLENT TIME MANAGEMENT SKILLS AND ABILITY TO PERFORM INDEPENDENTLY AND/OR UNDER PRESSURE

·         ABILITY TO MULTI-TASK

·         ABILITY TO PAY ATTENTION TO DETAILS

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON. WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY. WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN A BUSINESS AS WE ARE SEEKING A MAINTENANCE FOREMAN

JOB SUMMARY:

THE MAINTENANCE FOREMAN IS RESPONSIBLE FOR PERFORMING TASKS IN THE FOLLOWING AREAS: INSPECTIONS; MAINTENANCE AND REPAIRS TO FENCING; REPAIRS TO VERGE POSTS AND BARRIERS; REPAIR AND MAINTENANCE OF BUILDINGS AND FIXTURES; PLUMBING AND OTHER ARTISAN WORKS.

RESPONSIBILITIES AND DUTIES:

• ORGANIZE MATERIALS, TOOLS AND EQUIPMENT FOR FENCE AND BARRIER REPAIRS

• REQUEST TRAFFIC MANAGEMENT SOLUTIONS FOR REPAIRS THAT REQUIRES SAME

• LEADS WORK CREW WITH THE OBJECTIVE OF COMPLETING TASKS IN A REASONABLE TIME

• PREPARES RELEVANT REPORTS OF WORK ACTIVITIES AND OF OUTCOME OF WORK CREW

• PROVIDES FEEDBACK TO THE MAINTENANCE SUPERVISOR/MANAGER RE NEW INITIATIVES, DISCOVERIES AND INFORMATION THAT WILL ENHANCE OPERATIONS

• UPHOLDS ALL APPLICABLE PROCEDURES AND QUALITY STANDARDS

• ANY OTHER REASONABLE REQUESTS.

THE JOB INVOLVES THE RESPONSIBILITY FOR LEADING & SUPERVISION OF WORK CREW IN THE EXECUTION OF THE ABOVE-MENTIONED ACTIVITIES TO THE REQUIRED STANDARDS.

QUALIFICATIONS & EXPERIENCE

• MORE THAN 1 YEAR EXPERIENCE IN GENERAL MAINTENANCE (WELDING, PLUMBING, CONSTRUCTION)

• CERTIFICATION IN RELATED DISCIPLINE (CONSTRUCTION, PLUMBING, WELDING).

• CAN READ AND WRITE.