Choice Business Solutions

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON…….WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY.  WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN ONE OF OUR CLIENTS' TEAM AS AN ACCOUNTANT.

DUTIES AND RESPONSIBILITIES

• VALIDATE INVOICE APPROVAL

• PROCESS INCOMING INVOICES FOR PAYMENT

• PREPARE A/P REPORTS AS NEEDED

• REVIEW AND CODE VOUCHERS, INVOICES AND EXPENSE REPORTS

• RESOLVE INVOICE DISCREPANCIES

• MAINTAIN A CURRENT A/P LISTING

• CHEQUE DISTRIBUTION

• PREPARATION OF JOURNAL ENTRIES

• MAINTAINING A SAFE WORK ENVIRONMENT

• PAYROLL PROCESSING

SPECIALIZED KNOWLEDGE & SKILLS

• GOOD ORAL AND WRITTEN COMMUNICATION SKILLS

• INTERPERSONAL SKILLS

• ATTENTION TO DETAIL AND ACCURACY

• UNDERSTANDING OF ACCOUNTING PRINCIPLES

• PROFICIENT IN MICROSOFT OFFICE PRODUCTS, WITH STRONG EMPHASIS IN EXCEL

QUALIFICATIONS:      

EDUCATION & TRAINING

• A LEAST 5 CSEC/CXC SUBJECTS INCLUDING MATHEMATICS, ACCOUNTS AND ENGLISH LANGUAGE

WORK EXPERIENCE

• TWO YEARS OF ACCOUNTS PAYABLE OR ACCOUNTING EXPERIENCE REQUIRED

• DATA ENTRY PROFICIENCY IN AN ACCOUNTING PAYABLE SOFTWARE

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON…….WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY.  WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN ONE OF OUR CLIENTS' TEAM AS AN ACCOUNTANT.

THE ACCOUNTS RECEIVABLE/JUNIOR CLERK WILL BE RESPONSIBLE FOR ENSURING ACCURACY AND EFFICIENCY OF OPERATIONS, PROCESSING AND MONITORING INCOMING PAYMENTS, AND SECURING REVENUE BY VERIFYING AND POSTING RECEIPTS.

MAJOR RESPONSIBILITIES/DAILY ACTIVITIES: 

• PROCESS ACCOUNTS AND INCOMING PAYMENTS IN COMPLIANCE WITH FINANCIAL POLICIES AND PROCEDURES

• PERFORM DAY TO DAY FINANCIAL TRANSACTIONS, INCLUDING VERIFYING,

CLASSIFYING, COMPUTING, POSTING AND RECORDING ACCOUNTS RECEIVABLES’ DATA

• PREPARE BILLS, INVOICES AND BANK DEPOSITS

• RECONCILE THE ACCOUNTS RECEIVABLE LEDGER TO ENSURE THAT ALL PAYMENTS ARE ACCOUNTED FOR AND PROPERLY POSTED.

• VERIFY DISCREPANCIES BY AND RESOLVE CLIENTS’ BILLING ISSUES

• FACILITATE PAYMENT OF INVOICES DUE BY SENDING BILL REMINDERS AND CONTACTING CLIENTS

• GENERATE FINANCIAL STATEMENTS AND REPORTS DETAILING ACCOUNTS RECEIVABLE STATUS.

QUALIFICATIONS:      

REQUIREMENTS:

• PROVEN WORKING EXPERIENCE AS ACCOUNTS RECEIVABLE CLERK, ACCOUNTS RECEIVABLE MANAGER OR ACCOUNTANT

• SOLID UNDERSTANDING OF BASIC ACCOUNTING PRINCIPLES, FAIR CREDIT PRACTICES AND COLLECTION REGULATIONS

• PROVEN ABILITY TO CALCULATE, POST AND MANAGE ACCOUNTING FIGURES AND

FINANCIAL RECORDS

• DATA ENTRY SKILLS ALONG WITH A KNACK FOR NUMBERS

• HANDS-ON EXPERIENCE IN OPERATING SPREADSHEETS AND ACCOUNTING SOFTWARE (GREAT PLAINES OR OTHER FULL-SCALE AR SOFTWARE)

• PROFICIENCY IN ENGLISH AND IN MS OFFICE

• CUSTOMER SERVICE ORIENTATION AND NEGOTIATION SKILLS

• HIGH DEGREE OF ACCURACY AND ATTENTION TO DETAIL

EDUCATION & EXPERIENCE:

• BS DEGREE IN FINANCE, ACCOUNTING OR BUSINESS ADMINISTRATION

• ONE TO TWO YEARS OF ACCOUNTS RECEIVABLE CLERK EXPERIENCE REQUIRED

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON. WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY. WE ARE SEEKING THE RIGHT INDIVIDUALS TO JOIN OUR BUSINESS AS A PROPERTY MANAGER

JOB OBJECTIVE:

TO EFFICIENTLY AND EFFECTIVELY PLAN, CO-ORDINATE AND ADMINISTER THE FUNCTIONS OF COMPANY’S PROPERTY OFFICE, IN KEEPING WITH COMPANY’S CITIZENS ASSOCIATION LIMITED POLICIES, GOALS AND OBJECTIVES.

TO MAKE SOUND RECOMMENDATION AND DECISIONS FOR THE PROPERTY OFFICE TO FACILITATE CONTINUOUS IMPROVEMENT AND ACHIEVEMENT OF THE GOALS AND OBJECTIVES.

CORE FUNCTIONS:

DEVELOP AND IMPLEMENT STRATEGIES TO ENSURE MAINTENANCE FEES AND SHOP RENTALS ARE COLLECTED, MONTHLY.

ASSISTING IN THE DEVELOPMENT AND IMPLEMENTATION OF EFFICIENT OPERATING SYSTEMS AND PROCEDURES TO ENSURE EFFECTIVE CO-ORDINATION AND PROPER FUNCTIONING OF THE PROPERTY OFFICE, IN ACCORDANCE WITH THE COMPANY’S STATED OBJECTIVES AND THE DIRECTIVES OF THE COMPANY’S DIRECTOR.

ORGANISE, ADMINISTER AND MONITOR THE FUNCTIONS PERFORMED IN THE PROPERTY OFFICE TO ENSURE MAXIMUM EFFICIENCY.

ASSISTING IN DEVELOPING AND PREPARING THE OPERATIONAL PLANS AND BUDGET.

ASSISTING IN NEGOTIATING CONTRACTS OF MAINTENANCE AND OTHER SERVICES.

PROVIDE GUIDANCE ON POLICY MATTERS TO HOMEOWNERS/RESIDENTS.

QUALIFICATIONS AND EXPERIENCE

A FIRST DEGREE IN MANAGEMENT STUDIES, BUSINESS ADMINISTRATION OR A RELATED DISCIPLINE FROM A RECOGNIZED TERTIARY INSTITUTION.

AT LEAST TWO (2) YEARS WORKING EXPERIENCE AT A MANAGERIAL LEVEL IN PROPERTY MANAGEMENT OR THE REAL ESTATE INDUSTRY.

SOUND KNOWLEDGE OF ACCOUNTS RECEIVABLE MANAGEMENT WITH SPECIFIC EMPHASIS IN DEBT COLLECTIONS.

SOUND KNOWLEDGE OF MANAGEMENT PRINCIPLES AND PRACTICES.

SKILLS, COMPETENCIES AND SPECIALISED TECHNIQUES:

EXCELLENT ORGANIZING, PLANNING AND COORDINATING SKILLS.

EXCELLENT INTERPERSONAL AND LEADERSHIP SKILLS.

EXCELLENT ORAL AND WRITTEN COMMUNICATION SKILLS.

EXCELLENT ANALYTICAL SKILLS AND STATISTICAL SKILLS

EXCELLENT PROBLEM-SOLVING, REASONING AND DECISION-MAKING SKILLS.

EFFECTIVE NEGOTIATION SKILLS.

PROFICIENCY IN THE USE OF MICROSOFT OFFICE AND PEACH TREE SOFTWARE APPLICATION.

SELF-MOTIVATED, METICULOUS, INNOVATIVE, AND DEPENDABLE.

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB:

REQUIRED TO WORK OUTSIDE OF NORMAL WORKING HOURS, AS NECESSARY.

SUPERVISION RECEIVED FROM:

DESIGNATED BOARD MEMBER

SUPERVISION GIVEN TO:

FIELD OPERATIVE

ADMINISTRATIVE ASSISTANT

ACCOUNTING CLERK

OFFICE ATTENDANT

HANDYMAN

FUNCTIONAL RELATIONSHIPS:

COMPANY’S BOARD MEMBERS

COMPANY’S EXECUTIVE MEMBERS

LIAISES WITH:

EXTERNALLY:

ST. CATHERINE PARISH COUNCIL

CONSULTANTS

SERVICE PROVIDERS

GUARDSMAN ARMOURED

ADAMS SECURITY MANAGEMENT UNIT

NATURES PARADISE LIMITED

RECYLING PARTNERS OF JAMAICA

NSWA

RESPONSIBILITIES AND DUTIES:

1.      HANDLES THE FINANCIAL OPERATIONS OF THE PROPERTY TO ENSURE THAT MONTHLY MAINTENANCE FEES AND SHOP RENTALS ARE COLLECTED FROM RESIDENTS AND SHOP TENANTS.

2.      USE OF KEY PERFORMANCE INDICATORS (KPI), MILESTONE DATA ANALYSIS AND WEEKLY REVIEWS TO MONITOR AND REVIEW THE FIELD OFFICER AND DELINQUENT REPORTS.

3.      ENSURE THAT DELINQUENCY LISTINGS ARE PREPARED MONTHLY AND MOUNTED ACCORDINGLY.

4.      ENSURE THAT ALL CLICKERS ARE DEACTIVATED FOR DELINQUENTS OVER TWO MONTHS.

5.      ENSURE THAT ALL DELINQUENT HOMEOWNERS/RESIDENTS COMPLY WITH POLICIES AND GUIDELINES, ACCORDINGLY.

6.       TO SET KPI’S TO ENSURE THAT DELINQUENTS >$50,000.00, ARE CONSTANTLY MONITORED TO PAY ARREARS.

7.      TO SET KPIS FOR ACCOUNTING CLERK AND ADMINISTRATIVE ASSISTANT TO MAKE CALLS TO ENSURE COLLECTIONS FOR ARREARS BETWEEN $10,000 .00 TO LESS THAN $50,000.00.

8.      TO PREPARE AND PROVIDE MONTHLY DELINQUENCY REPORTS TO ALL CLUSTER PRESIDENTS WITHIN THE FIRST FIVE WORK DAYS OF THE FOLLOWING MONTH.

9.      MANAGES THE OVERALL OPERATIONS AND MAINTENANCE OF THE PROPERTY.

10.  NEGOTIATE CONTRACTS FOR GROUND MAINTENANCE AND OTHER MAINTENANCE SERVICES AND GET FINAL APPROVAL FROM THE BOARD OF DIRECTORS.

11.  CONDUCT ANNUAL REVIEW OF PROCUREMENT CONTRACTS.

12.  ENSURE REGULAR UPDATE OF DATA REPOSITORY FOR HOMEOWNERS/RESIDENTS.

13.  ENSURE EFFECTIVE COMMUNICATION WITH HOMEOWNERS/RESIDENTS.

14.  ENSURE EFFECTIVE RESOLUTION TO COMPLAINTS FROM HOMEOWNERS/RESIDENTS.

15.  ENSURE EFFECTIVE RESOLUTIONS TO COMPLAINTS FROM SECURITY PERSONNEL.

16.  RESPOND TO INTERNAL OR EXTERNAL QUERIES RECEIVED, CONDUCT THE REQUIRED RESEARCH AND SEEK LEGAL GUIDANCE, IF NECESSARY.

17.  CONDUCT ANNUAL PERFORMANCE APPRAISALS FOR DIRECT REPORTS BY JANUARY 31ST, FOLLOWING THE REVIEW YEAR.

18.  IDENTIFY AND RECOMMEND TRAINING AND DEVELOPMENT NEEDS FOR DIRECT REPORTS.

19.  CONDUCT REGULAR STAFF MEETINGS TO ENSURE TIMELY, ACCURATE AND EFFECTIVE COMMUNICATION OF POLICY DECISIONS AND TO OBTAIN FEEDBACK AND DISCUSS MATTERS OF RELEVANCE.

20.  ENSURE EFFECTIVE SUPPORT SYSTEMS FOR THE SMOOTH OPERATION OF THE PROPERTY OFFICE.

21.  SIT AS A MEMBER OF THE EXECUTIVE COMMITTEE AND ENSURE THAT ISSUES RELATING TO THE OPERATIONS OF THE PROPERTY ARE TABLED AT MEETINGS AND RESOLUTIONS/RECOMMENDATIONS ARE COMMUNICATED, ACCORDINGLY.

22.  PREPARE AND PRESENT MONTHLY REPORTS TO THE EXECUTIVE COMMITTEE, BY THE 7TH WORKING DAY OF EACH MONTH,

23.  REPRESENT THE COMPANY, AS DIRECTED, IN KEEPING WITH STANDARD PROCEDURES AND GUIDELINES.

24.  PERFORM ANY OTHER DUTIES ASSIGNED.

AUTHORITY:

TO REPRESENT THE COMPANY, WHENEVER REQUIRED.

TO AUTHORIZE EXPENDITURE AGAINST APPROVED BUDGET IN KEEPING WITH THE COMPANY’S REGULATIONS.

TO DEAL WITH CONFIDENTIAL INFORMATION.

TO CONDUCT PERFORMANCE APPRAISALS FOR DIRECT REPORTS.

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON.
WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY.
WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN A BUSINESS ESTABLISHMENT AS A LODGE MANAGER.

DESCRIPTION
AS A LODGE MANAGER, YOU'LL BE RESPONSIBLE FOR THE EFFICIENT RUNNING OF THE ESTABLISHMENT SO THAT IT MEETS THE NEEDS OF TENANTS AND GUESTS THIS INCLUDES ENSURING STANDARDS OF CLEANLINESS AND MAINTENANCE ARE UPHELD, BUDGETS ARE CONTROLLED, AND ANY PROBLEMS ARE QUICKLY RECTIFIED. YOU MUST ALSO MAKE SURE YOUR TEAMS OF STAFF ARE WELL TRAINED AND MANAGED.
THE RIGHT CANDIDATE MUST:
•INCREASE VISITOR NUMBERS DURING OFF SEASONS
•GREETING AND REGISTERING GUESTS
•INSPECTING GUEST ROOMS, PUBLIC AREAS, AND GROUNDS FOR CLEANLINESS AND APPEARANCE
•ENSURE THAT COMPANY STANDARDS FOR GUEST SERVICES, DÉCOR, AND HOUSEKEEPING ARE MET
•ANSWER QUESTIONS FROM GUESTS ABOUT HOTEL POLICIES AND SERVICES
•KEEP TRACK OF HOW MUCH MONEY THE HOTEL OR LODGING FACILITY IS SPENDING.
•INTERVIEW, HIRE AND TRAIN STAFF MEMBERS
•MONITOR STAFF PERFORMANCE TO ENSURE THAT GUESTS ARE HAPPY AND THAT THE HOTEL IS WELL OPERATED
•RESOLVE PROBLEMS
•ENSURE ADEQUATE SUPPLIES FOR THE LODGE
QUALIFICATION:
A DEGREE OR HOSPITALITY AND TOURISM MANAGEMENT, BUSINESS MANAGEMENT OR HUMAN RESOURCE MANAGEMENT WOULD BE DESIRED BUT NOT NECESSARY.
TRAINING IN OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT MAY INCREASE YOUR CHANCES:
SKILLS:
•STRONG COMMUNICATION SKILLS
•EXCELLENT CUSTOMER SERVICE SKILLS
•THE ABILITY TO MOTIVATE PEOPLE, DELEGATE TASKS AND WORK AS PART OF A WIDER TEAM
•FINANCIAL PLANNING AND BUDGET MANAGEMENT SKILLS
•SUPERVISORY OR LEADERSHIP SKILLS
•THE ABILITY TO REMAIN DIPLOMATIC AND PLEASANT, THINK ON YOUR FEET AND REMAIN CALM IN A CRISIS
•FLEXIBILITY AND ADAPTABILITY WITH GOOD ORGANIZATIONAL SKILLS
•THE ABILITY TO WORK UNDER PRESSURE AND TO SOLVE PROBLEMS
•ATTENTION TO DETAIL AND ACCURACY
EXPERIENCE:
1-2 YEARS’ EXPERIENCE IN HOSPITALITY AND TOURISM MANAGEMENT OR IT’S EQUIVALENT

SALARY:
$67, 000.00 FORTNIGHTLY JANUARY – APRIL
$33,000 FORTNIGHTLY MAY – DECEMBER

BENEFITS:
FULLY MAINTAINED 2 BEDROOM COTTAGE
COMPANY VEHICLE
COMPANY PHONE
BONUS SCHEME AVAILABLE FOR DISCUSSION.

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON…….WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY. WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN A COMPANY AS A 24-HOUR GAS STATION SUPERVISOR.

 QUALIFICATIONS, SKILLS & EXPERIENCE:

● DIPLOMA, ASSOCIATE DEGREE OR BACHELOR DEGREE IN BUSINESS ADMINISTRATION OR SALES/MARKETING

● AT LEAST 1 YEAR PRIOR EXPERIENCE IN A SUPERVISORY OR MANAGEMENT PREFERABLY IN THE PETROLEUM AND/OR AUTOMOTIVE INDUSTRY 

● EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS

● GOOD TIME MANAGEMENT SKILLS WITH THE ABILITY TO PRIORITIZE TASKS

● ATTENTION TO DETAIL AND PROBLEM-SOLVING SKILLS

● ABLE TO THRIVE IN A DEADLINE DRIVEN ENVIRONMENT

● EXCEPTIONAL ORGANIZATIONAL, ANALYTICAL SKILLS AND APTITUDE FOR NUMBERS

● SALES AND PERSUASION SKILLS

● ABLE TO MOTIVATE THE TEAM AND LEAD BY EXAMPLE

● PROFICIENCY IN MS OFFICE (MS WORD, MS EXCEL AND MS POWERPOINT) 

● WORKING KNOWLEDGE OF COMPUTER EQUIPMENT SUCH AS PRINTERS/SCANNERS AND FAX MACHINES

JOB SUMMARY:

THE OVERALL RESPONSIBILITY OF THE FIELD SUPERVISOR IS ENSURING THAT THE BRANCH OPERATES EFFICIENTLY AND PROFITABLY WITHIN THE ORGANIZATION.  IN THIS ROLE, YOU WILL DEMONSTRATE YOUR SALES, MARKETING, CUSTOMER SERVICE AND MANAGEMENT SKILLS BY BEING PROACTIVE AND EFFICIENT TO GUARANTEE THAT THE BRANCH EXCEEDS ALL SALES TARGETS.

SPECIFIC DUTIES:

● MAINTAIN CURRENT CLIENT RELATIONSHIPS AND DEVELOP THE CUSTOMER BASE 

● VISITING CUSTOMERS 

● MAINTAIN DEPARTMENT/BRANCH BUDGET

● MONITOR, MENTOR AND TRAIN JUNIOR STAFF

● MAINTAIN HIGHLY ORGANIZED AND UPDATED CLIENT FILES

● WORK COLLABORATIVELY WITH OTHER DEPARTMENTS TO ACHIEVE SHARED GOALS

● MAXIMIZING GROWTH AND PROFITABILITY BY DEVELOPING PLANS TO INCREASE BUSINESS.

● ENSURING THAT HIGH LEVELS OF SERVICE ARE MAINTAINED

● HOLDING TEAMS MEETINGS

● ORDER CLEANING SUPPLY 

● ORDER OFFICE SUPPLY

● END OF DAY LODGEMENTS.

● LIAISING WITH KEY CUSTOMERS TO MAKE SURE THEY’RE SATISFIED WITH THE DEPOT’S PERFORMANCE

● MONITORING AND MAINTAINING STOCK LEVELS TO ENSURE THAT ALL REQUIREMENTS CAN BE MET

● ENSURING THAT BRANCH ADHERES TO HEALTH, SAFETY & ENVIRONMENTAL GUIDELINES

● MEETING WITH AREA AND REGIONAL MANAGERS TO SHARE BEST PRACTICE

● PREPARATION OF DAILY, WEEKLY AND MONTHLY REPORTS.

● DIRECT OVERSIGHT OF DAILY LOGISTICS.

● UPHOLD THE EXCELLENT REPUTATION OF OUR FIRM

● ASSIST WITH CLEANING UP  

● ANY OTHER DUTY THAT MAY BE ASSIGNED FROM TIME TO TIME

● REPORT DIRECTLY TO CHIEF OPERATIONS OFFICER

● 24 HOUR SERVICE

CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON…….WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY. WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN A COMPANY AS A GAS STATION -PUMP ATTENDANTS.

QUALIFICATIONS, SKILLS & EXPERIENCE:

1. PRIMARY AND SECONDARY SCHOOL EDUCATION

2. AT LEAST ONE   YEAR’S PRIOR EXPERIENCE AS A PUMP ATTENDANT

3. HIGHLY ACCURATE, METICULOUS AND SCRUPULOUS WITH UNQUESTIONABLE HONESTY AND INTEGRITY ESPECIALLY IN THE HANDLING OF CASH

4. TRUSTWORTHY AND POSSESS THE ABILITY TO COMMAND TRUST

5. GOOD WRITTEN AND SPOKEN COMMUNICATION SKILLS

6. GOOD CUSTOMER AND INTERPERSONAL RELATIONS SKILLS

7. THE ABILITY TO FOLLOW INSTRUCTIONS CONSISTENTLY

JOB SUMMARY:

THE CORE RESPONSIBILITY OF THE PUMP ATTENDANT  IS TO  GREET CUSTOMERS WARMLY AND SERVE THEM THEIR PETROL NEEDS PROMPTLY AT THE  SGCL., BROWN’S TOWN GAS STATION PLANT, AND EXERCISE ACCURACY IN THE  HANDLING OF CASH FOR THE COMPANY.  

SPECIFIC DUTIES:

1. GREET ALL CUSTOMERS WARMLY PRIOR TO SERVING THEM AND THANK THEM FOR THEIR PATRONAGE AFTER SERVING THEM.

2. CHECK ALL CASH RECEIVED FROM CUSTOMERS BEFORE THEY LEAVE THE PUMP 

3. ISSUE RECEIPTS TO CUSTOMERS FOR CASH RECEIVED FOR PETROL 

4. PROCESS CREDIT AND/OR DEBIT CARD TRANSACTIONS USING THE MOBILE MACHINES OR IF UNAVAILABLE, ASK THE SUPERVISOR/CASHIER TO PROCESS.

5. BALANCE ALL CASH RECEIPTS ON A DAILY BASIS AND TURN OVER RECEIPTS AND CASH TO THE SUPERVISOR/CASHIER

6. COMPLY WITH THE GAS STATION POLICY, SAFETY AND SECURITY POLICY AND ALL OTHER COMPANY POLICES AS ADVISED AND/OR TRAINED TO OBSERVE.

7. ANY OTHER DUTIES THAT MAY BE ASSIGNED FROM TIME TO TIME.

8. 24 HOURS GAS STATION