Description:
Choice
Business Solutions believes there is no wrong person…….We know that everyone is
unique and talented in their own way. We
are seeking the RIGHT individual to
join a leading financial entity as an Executive
Assistant.
The RIGHT candidate will:
- Effectively
manage (contractual) supply and payment arrangements among internal and
external suppliers (caterers, salary surveys, staff satisfaction surveys and
our internal Office Services Dept.)
- Receive
telephone calls, responds or and appropriately routes for action
- Prepare
correspondence to internal and external parties as directed
- Respond to
all requests within one working day by email or telephone
- Identify
activities required and assign/schedule required activities within two days of
request
- Follow up on
requests to ensure completion within target or promised time frame
- Escalate
issues that require emergency attention or that are at risk for late completion
- Report to
requestor on the status of requests – meet response requirements standards
- Record minutes
effectively and efficiently
- Prepare,
review, appropriate communication (to staff) and staff requests as required by HR
and Security Executive and the Assistant General Manager
- Demonstrate
customer care and continuously seeking to improve service delivery
Qualification and Experience
- First Degree
in Business Administration or its equivalent
- Certificate
in Secretarial Training from a recognized institution
- Certificate
in Supervisory Management from a recognized institution
- Minimum of three
(3) administrative/secretarial support at a senior level
Other
Requirements:
- Experience
in generating reports on clients’ accounts for the Client and/or Management as
required
- Identify and
exploit formal and informal professional improvement opportunities on a regular
basis as agreed in the personal performance plan
- Act as an
inter and intra-department liaison to ensure effective development and
dissemination of communication among HR stakeholders
- In-depth
knowledge of financial sector instruments, laws, regulations, ethics and
professional jargon
- High level
of proficiency in the use of computers, including databases, scheduling
software, word processing, spreadsheets, and presentation programmes
- Assist in
providing coaching and development for all reportees, including the preparation
of individual development plans and IBSC’s to ensure that team members are
engaged and motivated for the duties assigned
The RIGHT
candidate must:
·
Be sociable
·
Have good organizational
skills
·
Possess
excellent communication skills
·
Be reliable
and honest
·
Be energy
driven
·
Self-motivated
·
Be able to
work independently but is also a strong team player
·
Possess
excellent integrity
·
Possess
strong leadership qualities
...