CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON…….WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY.
WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN ONE OF OUR CLIENTS' TEAM AS A LEGAL ADMINISTRATIVE ASSISTANT
GROWING COMMERCIAL LAW OFFICE BASED IN KINGSTON SEEKS A LEGAL ADMINISTRATIVE ASSISTANT TO PROVIDE RESPONSIVE, CONFIDENTIAL LEGAL AND ADMINISTRATIVE SUPPORT.
THE IDEAL CANDIDATE IS SELF-MOTIVATED, PROFESSIONAL AND DISCIPLINED, HAS EXCELLENT ORGANIZATIONAL SKILLS, IS ABLE TO WORK IN A BUSY AND HECTIC ENVIRONMENT WITH TIGHT DEADLINES, CAN WORK BOTH INDEPENDENTLY AND AS PART OF A TEAM, IS METICULOUSLY ATTENTIVE TO DETAIL AND HAS EXCELLENT ORAL AND WRITTEN COMMUNICATION SKILLS.
KEY RESPONSIBILITIES:
CLIENT SERVICE
ENSURING PROMPT, RELIABLE AND ACCURATE COMMUNICATION WITH INTERNAL/EXTERNAL CLIENTS.
COMMUNICATE AND LIAISE WITH ATTORNEYS IN THE DEPARTMENT, AS REQUIRED.
DOCUMENT PREPARATION
RESPONDING TO ROUTINE CORRESPONDENCE AND DRAFTING REPLIES FOR REVIEW BY ATTORNEY(S).
PRODUCING DRAFT DOCUMENTS FROM PRECEDENTS FOR REVIEW BY ATTORNEYS.
PRODUCING ACCURATELY TYPED AND FORMATTED DOCUMENTS FOR DISTRIBUTION.
ATTORNEY SUPPORT
COLLABORATING WITH ATTORNEYS ON DIARY MANAGEMENT AND MEETING WITH ATTORNEYS AT MUTUALLY AGREED TIMES IN RELATION TO MATTERS REQUIRING ATTENTION.
DEMONSTRATING A HIGH LEVEL OF INITIATIVE PARTICULARLY IN RELATION TO LEARNING NEW AREAS OF WORK AND BEING PROACTIVE IN PROVIDING SUPPORT TO THE ATTORNEYS.
HANDLE SPECIAL PROJECTS AS MAY BE ASSIGNED BY THE MANAGING PARTNER FROM TIME TO TIME.
FILING
PREPARING STATUS REPORTS, COMMUNICATIONS (INTERNAL & EXTERNAL), APPOINTMENTS, AND DEADLINES IN LEGAL-SPECIFIC SOFTWARE.
MAINTAINING A WELL-ORGANIZED/UP-TO-DATE FILING SYSTEM AND CATEGORIZED, COMPUTERIZED FILING RECORDS, AS WELL AS A DIARY AND BROUGHT-FORWARD SYSTEM.
INVOICING/BILLING
BILLING IS DONE EITHER MONTHLY OR WHEN A PROJECT/MATTER IS COMPLETED
REMINDING ATTORNEYS AND ASSISTING WITH POSTING AND/OR UPLOADING TIME
GENERATING INVOICE NARRATIVES FOR REVIEW BY ATTORNEYS, AND PREPARING INVOICES FOR ISSUE TO CLIENTS.
FOLLOWING UP ACCOUNTS RECEIVABLES AFTER INVOICE IS ISSUED, AND CONTINUING UNTIL PAYMENT IS RECEIVED.
EDUCATION, QUALIFICATIONS, EXPERIENCE & SKILLS/ABILITIES:
LEGAL ASSISTANT CERTIFICATION AND/OR DIPLOMA/ PARALEGAL STUDIES
MINIMUM OF SIX (6) CXC/GCE ‘O’ LEVEL (GENERAL PROFICIENCY)
A MINIMUM OF 1 YEAR (1) YEARS RELEVANT WORK EXPERIENCE
FAMILIARITY WITH LAW, LEGAL PROCEDURES AND PROTOCOLS, AND THE COURT SYSTEM
EXCELLENT COMMUNICATION SKILLS; VERBAL AND WRITTEN
INTERMEDIATE LEVEL COMPUTER SKILLS
PROFICIENCY IN ENGLISH LANGUAGE AND MATHEMATICS
EXCELLENT SECRETARIAL AND ORGANISATIONAL SKILLS
ABILITY TO COORDINATE MULTIPLE ACTIVITIES AND WORK UNDER PRESSURE
EXCELLENT WORK ETHIC: RELIABILITY, RESPONSIBILITY AND ABILITY TO WORK INDEPENDENTLY WITH LITTLE DIRECT SUPERVISION