CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON. WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY. WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN A BUSINESS AS AWE ARE SEEKING AN ENTHUSIASTIC, SALES AND ACCOUNTS RECEIVABLES OFFICER.
SALES AND ACCOUNTS RECEIVABLES MANAGEMENT
POSITION SUMMARY – OVERVIEW
THIS POSITION SUPPORTS THE SALES AND ACCOUNTS RECEIVABLES FUNCTION OF THE ORGANIZATION
THROUGH THE PROVISION OF FINANCIAL, CLERICAL AND ADMINISTRATIVE SERVICES TO ENSURE EFFICIENT,
TIMELY AND ACCURATE RECORDING OF ALL SALES TRANSACTIONS, CUSTOMER PAYMENTS AND DEPOSIT
OF SALES RECEIPTS.
REQUIRED EDUCATION, EXPERTISE AND EXPERIENCE
THIS POSITION REQUIRES:
· TERTIARY EDUCATION WITH TRAINING IN ACCOUNTING AND/OR BUSINESS ADMINISTRATION OR CERTIFIED
· ACCOUNTING TECHNICIAN DESIGNATION.
· AT LEAST 2 YEARS EXPERIENCE IN THE ACCOUNTS RECEIVABLES FUNCTION.
· WORKING KNOWLEDGE OF GENERALLY ACCEPTED ACCOUNTING PRINCIPLES AND PRACTICES.
· WORKING KNOWLEDGE IN THE PREPARATION OF ACCOUNTING JOURNALS
SPECIAL KNOWLEDGE AND SKILLS REQUIRED
· ABILITY TO COMPLETE TASKS ON SCHEDULE IN ORDER TO MEET SET DEADLINES
· ABILITY TO PAY ATTENTION TO DETAILS
· EXCELLENT ORGANIZATION AND PRIORITIZATION SKILLS
· ABILITY TO EFFECTIVELY COMPLETE TASKS WITHOUT DIRECT SUPERVISION
· ABILITY TO MAINTAIN EFFECTIVE WORKING RELATIONSHIPS AND COMMUNICATION LEVELS WITH
· CUSTOMERS.
· EXCELLENT RESEARCH AND ANALYTICAL SKILLS.
DUTIES AND RESPONSIBILITIES
· ENTER STORE SALES FOR ALL JMPOS LOCATIONS
· OBTAIN PRODUCT SALES REPORTS FOR ALL JMPOS LOCATIONS
· SUMMARIZE SALES DATA INTO DESIGNATED SALES CATEGORIES AND RECALCULATE THE
GCT
· OBTAIN THE DAILY CASH AUDITS FOR ALL JMPOS LOCATIONS AND AGREE THE SYSTEM
· (CASHIER MACHINE TAPES) SALES TO THE DAILY PRODUCT SALE FOR EACH LOCATION;
· INVESTIGATE ALL DISCREPANCIES
· ENTER JOURNALS FOR PRODUCT SALES IN ACCPAC ON A MONTHLY BASIS; PROVIDE
· SCHEDULE OF DAILY SALES FOR APPROVAL OF SALES JOURNAL.
· ENTER PRODUCT SALES FOR ALL ALOHA LOCATIONS
· VERIFY THE ACCURACY OF SALES TRANSACTIONS USING A COMBINATION OF THE
· DAILY SALES JOURNALS AND DAILY CASH AUDITS PROVIDED BY STORE
· MANAGERS/DESIGNATED PERSONNEL.
· IMPORT SALES DATA FILES INTO SAGE 300
· DOUBLE CHECK THE GCT STATUS ON IMPORT FILE
· RECORD SALES RECEIPTS AND CUSTOMER PAYMENTS – JMPOS LOCATIONS (USING LODGEMENT CONTROL ACCOUNT)
· USING THE CASH AUDIT DEPOSIT ANALYSIS PROVIDED; MATCH DEPOSITS TO BANK STATEMENTS AND SORT DEPOSIT TRANSACTIONS PER LOCATION
· ENTER BANK ENTRY TO RECORD DEPOSITS VALIDATED ABOVE ON A WEEKLY BASIS
· RECORD SALES RECEIPTS AND CUSTOMER PAYMENTS – ALOHA LOCATIONS
· PROCESS SALES RECEIPTS IN FULL
· APPLY CUSTOMER PAYMENTS TO RESPECTIVE CUSTOMER ACCOUNT BALANCES/INVOICES IN SAGE 300 ACCORDING TO ALOHA CUSTOMER TRANSACTION DETAIL REPORT
· VERIFY CASH SALES AND CUSTOMER PAYMENTS TO BANK DEPOSITS FOR CASH AND CREDIT SALES
· CALCULATE AND POST CASH DISCREPANCIES/DEPOSIT ADJUSTMENTS TO THE APPROPRIATE GENERAL LEDGER AND BANK ACCOUNT.
· CASH DISCREPANCIES/DEPOSIT ADJUSTMENTS TO BE SUBMITTED ON A DAILY BASIS BY LOCATION MANAGERS/ACCOUNTING SUPPORT STAFF.
· POST ALL ADJUSTMENT TO CUSTOMER INVOICES (CREDIT NOTES OR DEBIT NOTES); ENSURE THAT DEBIT NOTES ARE ENTERED FOR ALL RETURNED CHEQUES.
· RECORD ALL CUSTOMER PREPAYMENTS AND ALLOCATE TO REVENUE AT THE COMPLETION OF SALE.
· ENSURE THAT ALL SALES DOCUMENTS ARE FILED AND STORED (PHYSICAL & ELECTRONIC) FOR EASY RETRIEVAL AND TO ENSURE THAT THEY ARE SECURE FROM RODENTS AND OTHER ACTS OF GOD.
· MONITOR CUSTOMER RECEIVABLES BALANCES AND PREPARE CUSTOMER STATEMENTS FOR DISPATCH TO CUSTOMERS ON A MONTHLY BASIS.
· WORK CLOSELY WITH THE MANAGERS AND ACCOUNTING SUPPORT STAFF AT EACH LOCATION TO ENSURE TO VERIFY THE STATUS OF DELINQUENT ACCOUNTS AND SOLICIT PAYMENTS ON OVERDUE BALANCES.
· RESPOND TO CUSTOMER QUERIES IN A TIMELY MANNER
PREPARE THE FOLLOWING REPORTS TO SUPPORT THE FINANCIAL STATEMENTS ON A MONTHLY BASIS:
· ACCOUNTS RECEIVABLES AGING REPORT
· REVENUE ANALYSIS REPORT
· ANY OTHER DUTIES THAT MAY BE ASSIGNED