CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON. WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY. WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN A BUSINESS AS WE ARE SEEKING A CASH CUSTODIAN/VAULT CUSTODIAN.
POSITION SUMMARY – OVERVIEW
THIS POSITION SUPPORTS THE ACCOUNTING FUNCTIONS OF THE ORGANIZATION THROUGH THE EFFECTIVE
HANDLING OF BRANCH CASH AND THE PERFORMANCE OF ADMINISTRATIVE SERVICES REQUIRED TO
MANAGE VAULT DUTIES.
DUTIES AND RESPONSIBILITIES
1. RESPONSIBLE FOR THE DAILY RECONCILIATION OF STOREFRONT SALES TO BANK DEPOSITS
· CHECK THAT THE CASH SURRENDERED BY EACH CASHIER AS PER THE CASHIER
· BALANCING REPORT AGREES TO THE CASHIER MACHINE TAPES
· PREPARE AND SUBMIT THE RECONCILIATION OF STOREFRONT SALES (DAILY SALES JOURNAL RECONCILIATION) TO THE BANK DEPOSIT TO THE ACCOUNTANT
· AFFIX DEPOSIT SLIP TO CASHIER BALANCING REPORT AND CASHIER MACHINE
· TAPE AND SUBMIT DOCUMENTS TO THE ACCOUNTING DEPARTMENT AS REQUIRED
· ENSURE THAT THE DOCUMENTS ARE DULY SIGNED AS EVIDENCE OF REVIEW
2. PERFORMS VAULT AND BANKING DUTIES
· FILLS ORDERS FROM CASHIERS FOR CURRENCY AND COINS TO BE USED AS CHANGE FLOAT
· REQUEST CHANGE FLOAT FROM THE BANK TO ENSURE THAT SUFFICIENT CHANGE IS ALWAYS AVAILABLE
· RECEIVES BANK SHIPMENTS OF CHANGE FLOAT AND ENSURE THAT FUNDS RECEIVED IS VERIFIED.
· PERFORMS FREQUENT CASH PULLS TO ENSURE THAT CASH KEPT IN DRAWER DOES NOT EXCEED THE DESIGNATED AMOUNT.
· MONITOR AND REPLENISH CHANGE FLOAT TO AVOID SHORTAGES OF CHANGE
· COUNTS CURRENCY, COINS AND CHECKS RECEIVED FROM CASHIERS FOR DEPOSIT AND AGREE TO CASHIER MACHINE TAPES AND CASHIER BALANCING REPORT
· COLLECT CUSTOMER PAYMENTS ON ACCOUNT BALANCES AND AGREE TO THE RECEIPT BOOK ENTRIES FOR THE DAY & STORED VALUE TRANSACTION DETAIL.
· PREPARE ALL BANK DEPOSIT FOR THE DAY’S SALES AND CUSTOMER PAYMENTS.
· ENTER DEPOSITS FOR THE DAY’S SALES & CUSTOMER PAYMENTS IN ALOHA
· MAKE RECORD OF CASH COLLECTIONS AND BANK DEPOSITS IN VAULT BOOK AND RECONCILE TO CASH ON HAND.
· COUNT OFF CASH AND BALANCE THE VAULT BOOK ON WEDNESDAYS AND FRIDAYS
3. PETTY CASH ADMINISTRATION
· KEEP PETTY CASH IN A SAFE PLACE AND MAINTAIN THE ALLOCATED FUND TOTAL AT ALL TIMES
· REVIEWS ALL CLAIMS FOR ACCURACY AND COMPLETENESS AND ENSURE THAT REIMBURSEMENTS ARE IN LINE WITH THE PROCEDURES APPLICABLE TO THE TYPE OF EXPENDITURE
· ENSURE THAT ALL REIMBURSEMENTS ARE DULY APPROVED THROUGH THE EVIDENCE OF AUTHORIZED SIGNATURES; PROOF OF RECEIPT OF GOODS AND/OR SERVICES REQUIRED FOR ALL EXPENDITURES
· BALANCE AND RECONCILE CASH DISBURSEMENTS AND SUBMIT PAYMENT SCHEDULE ALONG WITH SUPPORTING BILLS AND RECEIPTS FOR THE REPLENISHMENT OF THE PETTY CASH
REQUIRED EDUCATION, EXPERTISE AND EXPERIENCE
THIS POSITION REQUIRES:
· BSC. DEGREE WITH ACCOUNTING MAJOR OR ACCA LEVEL 11
· AT LEAST 3 YEARS WORKING EXPERIENCE IN A FINANCE DEPARTMENT
· EXPERIENCE WORKING WITH ACCOUNTING PACKAGES E.G. SAGE 500, QUICK BOOKS
SPECIAL KNOWLEDGE AND SKILLS REQUIRED
· ABILITY TO OPERATE COMPUTERS, WORD PROCESSORS, FAX AND COPY MACHINES
· ABILITY TO MAINTAIN EFFECTIVE WORKING RELATIONSHIPS AND COMMUNICATION LEVELS WITH CUSTOMERS
· EFFECTIVE ORAL AND WRITTEN COMMUNICATION SKILLS
· EXCELLENT RESEARCH AND ANALYTICAL SKILLS
· EXCELLENT TIME MANAGEMENT SKILLS AND ABILITY TO PERFORM INDEPENDENTLY AND/OR UNDER PRESSURE
· ABILITY TO MULTI-TASK
· ABILITY TO PAY ATTENTION TO DETAILS