CHOICE BUSINESS SOLUTIONS BELIEVES THERE IS NO WRONG PERSON…….WE KNOW THAT EVERYONE IS UNIQUE AND TALENTED IN THEIR OWN WAY.
WE ARE SEEKING THE RIGHT INDIVIDUAL TO JOIN ONE OF OUR CLIENTS' TEAM AS A PURCHASING OFFICER
ROLE AND CORE FUNCTION OF JOB
THE PURCHASING OFFICER HAS THE RESPONSIBILITY TO PURCHASE ALL RAW MATERIALS; PACKAGING MATERIALS; IMPORTED FINISHED GOODS AND ACCESSORIES AND OTHER REQUESTED SUPPLIES; MAINTAIN APPROVED RAW MATERIAL STOCK LEVELS AND PREVENT STOCK OUT OF ALL RAW MATERIALS. FACILITATE TIMELY PAYMENT OF INVOICES AND MINIMIZE/PREVENT DETENTION/DEMURRAGE CHARGES.
DUTIES
PURCHASE OF RAW MATERIALS, PACKAGING MATERIALS, FINISHED GOODS, ACCESSORIES AND OTHER SUPPLIES TO MEET REQUIREMENTS OF THE COMPANY
GENERATE THE MATERIALS REQUIREMENTS PLANNING (MRP) REPORT AT THE BEGINNING OF EACH MONTH. DO DETAILED NOTATIONS TO INDICATE HOW MUCH SHOULD BE PURCHASED AND BY WHAT TIME. GIVE AN UPDATE ON THE STATUS OF ALL OUTSTANDING ORDERS.
SUBMIT THIS REPORT (RAW MATERIAL AND PACKAGING MATERIAL) BY THE THIRD WORKING DAY OF EACH MONTH TO FINANCIAL CONTROLLER/COMPANY SECRETARY FOR REVIEW
REVIEW THE PERIODIC PHYSICAL STOCK COUNT AND GENERATE OR MODIFY ORDERS AS REQUIRED
GENERATE PURCHASE ORDERS FOR ITEMS WHICH ARE REQUIRED IN THE NEXT TWO MONTHS, BASED ON THE MRP, NO LATER THAN 48 HOURS AFTER THE REVIEW OF THE MRP, WITH SPECIAL EMPHASIS ON URGENTLY NEEDED ITEMS.
CONSOLIDATE ORDERS TO MINIMIZE COST AS MUCH AS IS POSSIBLE
GENERATE THE ITEM NET REQUIREMENT REPORT (INRR) ON MONDAYS AND WEDNESDAYS, DISCUSS REQUIREMENT WITH FINANCIAL CONTROLLER/COMPANY SECRETARY AND PLACE REQUIRED ORDERS WITHIN 48 HOURS.
CHECK PRICES AND REQUEST QUOTATIONS IF REQUIRED.
ASSIST WITH NEGOTIATION OF PRICES FOR MATERIALS ON AN ONGOING BASIS TO ENSURE THE COMPANY GETS THE BEST PRICES. WHERE ALTERNATIVE MATERIALS EXIST, PURCHASE THE LOWER COST APPROVED RAW MATERIAL.
ENSURE THE CORRECT PRICE IS PRINTED ON ALL PURCHASE ORDERS AND WHERE IT IS DIFFERENT GIVE EXPLANATIONS ON THE DOCUMENTS PRESENTED WITH THE.INVOICES.
LIAISE WITH THE RESEARCH AND DEVELOPMENT LABORATORY TO VERIFY ALTERNATIVE RAW MATERIALS PROPOSED BY THE SUPPLIER MEET COMPANY'S SPECIFICATIONS.
DISCUSS ALTERNATIVE PACKAGING MATERIALS WITH THE MARKETING, SALES AND OPERATIONS DEPARTMENTS TO OBTAIN APPROVAL FOR USE.
REQUEST ETA FROM ALL SUPPLIERS UPON RECEIPT OF PURCHASE ORDER AND FOLLOW UP TO ENSURE THAT ANY CHANGES ARE NOTED AND ACTED ON.
REVIEW AND APPROVE PURCHASE ORDERS FOR OTHER SUPPLIES AND SERVICES REQUESTED BY OTHER DEPARTMENTS WHICH HAVE BEEN APPROVED BY THE APPROPRIATE DEPARTMENT HEADS..
ENSURE THE TIMELY DISPATCH OF PAYMENT DOCUMENTS TO THE VARIOUS DEPARTMENTS FOR APPROVAL PRIOR TO PAYMENT.
DO PROJECTIONS OF RAW MATERIALS REQUIREMENTS FOR SELECTED LOCAL AND OVERSEAS SUPPLIERS TO ENSURE THE SMOOTH FLOW OF ORDERS FOR THESE MATERIALS.
CLEARANCE OF GOODS FROM THE PORT AND EXPORT OF FINISHED GOODS AND OTHER MATERIALS FROM COMPANY'S.
ENSURE THE IMPORT SUMMARY WORKSHEET IS UPDATED DAILY AND CIRCULATED
REVIEW AND SIGN ALL CUSTOMS RELATED DOCUMENTS AND CHEQUE REQUISITIONS FOR CLEARANCE CHARGES.
FOLLOW UP WITH CUSTOMS BROKERS FOR PROMPT CLEARANCE OF GOODS INDICATING THE PRIORITY ITEMS
PLAN CLEARANCE OF GOODS IN A MANNER TO REDUCE DEMURRAGE AND DETENTION CHARGES
ORGANISE THE PACKING AND SHIPPING OF EXPORT ORDERS FOR FINISHED GOODS AND OTHER MATERIALS.
COORDINATE WITH THE RELEVANT DEPARTMENTS TO PROVIDE QUOTATION FOR RAW MATERIAL AND OTHER MATERIALS TO BE EXPORTED TO OTHER CARIBBEAN UNITS.
LIAISE WITH THE FINISHED GOODS DEPARTMENT TO ENSURE THE TIMELY DISPATCH OF EXPORT ORDERS.
OTHER ACTIVITIES
ASSIST FINANCIAL CONTROLLER/COMPANY SECRETARY IN PREPARATION OF BUDGET AND MONITOR DEPARTMENT EXPENSES AND ENSURE THEY REMAIN WITHIN BUDGET.
PREPARE PERFORMANCE APPRAISAL REPORTS FOR STAFF
MAINTAIN AND IMPROVE THE QUALITY AND ENVIRONMENT MANAGEMENT SYSTEM OF THE DEPARTMENT
ENSURE THAT ALL PERMITS AND REGISTRATIONS NEEDED FOR THE IMPORTATION OF MATERIALS ARE OBTAINED ON TIME.
PREPARATION OF RAW AND PACKING MATERIAL USAGE PROJECTIONS.
PREPARATION OF SOURCING SAVINGS; PURCHASE SERVICE LEVELS AND OTHER REPORT RELEVANT TO THE PURCHASING DEPARTMENT WHEN REQUIRED
PERFORM OTHER DUTIES AS MAY BE ASSIGNED WHEN REQUIRED BY THE FINANCIAL CONTROLLER/COMPANY SECRETARY
EDUCATION/SPECFIALISED SKILLS/TRAINING
FIRST DEGREE IN A RELEVANT DISCIPLINE (EG. SCIENCE OR BUSINESS MANAGEMENT)
ADVANCED COMPUTER SKILLS
ADVANCED TRAINING IN ISO 9001 & 14001 STANDARDS
KNOWLEDGE OF IMPORT/EXPORT REGULATIONS AND PROCEDURES
TRAINING IN SUPPLY CHAIN MANAGEMENT.
EXPERIENCE/LEARNED DISCIPLINES
EXPERIENCE IN PURCHASING
KNOWLEDGE OF RAW MATERIALS
NEGOTIATING SKILLS